Team Secretary - Larne

Job Opportunity: Personal / Team Secretary Location: Larne Pay: £12.75 per hour Hours: Monday - Friday 37.5 hoursAbout the RoleOur client is currently seeking a highly organised and motivated Personal / Team Secretary (Band 3) to join their Mental Health, Learning Disability and Community Wellbeing service.This is an excellent opportunity for an experienced administrator to provide essential secretarial support to a Team Leader while helping ensure the smooth and efficient running of a busy department.Key Responsibilities<ul><li>Provide comprehensive secretarial support, including diary management and scheduling meetings/appointments</li><li>Deliver high-quality typing and document preparation from audio, notes, and dictation</li><li>Organise and support meetings, including minute-taking and distribution of documentation</li><li>Handle incoming and outgoing correspondence, including emails, post, and telephone enquiries</li><li>Maintain accurate records, filing systems, and databases</li><li>Liaise professionally with internal teams, external agencies, and stakeholders</li><li>Manage email accounts and communications on behalf of senior staff</li><li>Support complaints handling processes, including organising meetings and compiling responses</li><li>Assist with data collection, reporting, and spreadsheet management</li><li>Provide general administrative support across the team and cover for colleagues when required</li><li>Ensure strict adherence to confidentiality and data protection standards</li></ul>What We're Looking For<ul><li>Strong organisational and time management skills</li><li>Excellent communication and interpersonal abilities</li><li>High level of accuracy and attention to detail</li><li>Experience using Microsoft Office (Word, Excel, Outlook)</li><li>Ability to work both independently and as part of a team</li><li>Experience in administration or secretarial roles (healthcare experience desirable)</li><li>Ability to prioritise workload in a fast-paced environment</li></ul>Core Values &amp; ExpectationsThe successful candidate will demonstrate:<ul><li>Respectful, compassionate, and professional behaviour at all times</li><li>Commitment to teamwork, openness, and high-quality service delivery</li><li>Adherence to health &amp; safety, infection control, and equality policies</li><li>Strong commitment to confidentiality and data protection</li><li>Reliability, punctuality, and a positive work ethic</li></ul>If you are a proactive and detail-oriented individual looking to make a meaningful contribution in a healthcare setting, we would love to hear from you

Personal / Team Secretary

<div><h3>📢 We're Hiring: Band 3 Personal Secretary (Agency Role)</h3>📍 Location: Larne (Moyle Medical Building) 💷 Pay Rate: £12.75 per hour 🕒 Hours: 37.5 hours per week 📅 Contract: Temporary Agency Assignment <hr />We are currently recruiting on behalf of a leading public sector healthcare organisation for a Band 3 Personal/Team Secretary to join their Mental Health, Learning Disability and Community Wellbeing team.This is an excellent opportunity for an experienced administrator to gain valuable experience within a busy NHS environment.<hr /><h3>✅ The Role</h3>You will provide a high-quality secretarial and administrative support service to a Team Leader and wider department, ensuring the smooth day-to-day running of the office. <hr /><h3>🔹 Key Responsibilities</h3><ul><li>Providing full secretarial support including diary and inbox management</li><li>Typing reports, letters and correspondence to a high standard</li><li>Organising meetings, taking minutes and distributing documentation</li><li>Handling telephone and email enquiries professionally</li><li>Maintaining accurate filing systems and records</li><li>Liaising with internal teams and external agencies</li><li>Supporting general administrative duties and office coordination</li></ul><hr /><h3>🎯 Essential Criteria</h3><ul><li>Minimum 4 GCSEs (including English) or equivalent </li><li>At least 1-2 years' clerical/administrative experience in an office setting</li><li>Strong IT skills, including Microsoft Office (Word, Excel, Outlook)</li><li>Excellent communication and organisational skills</li><li>Ability to work independently and as part of a team</li></ul><hr /><h3>⭐ What's On Offer</h3>✨ Competitive hourly rate of £12.75 ✨ Full-time, weekday working hours ✨ Valuable public sector / NHS experience ✨ Supportive team environment</div>

Team Secretary - Larne

Personal / Team Secretary

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📢 We're Hiring: Band 3 Personal Secretary (Agency Role)

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