When writing a CV, it’s important to make it stand out against other candidates, and there are a few ways to do this including structuring your writing with bullet points and sections with labels and writing a strong personal statement that briefly describes your interest in the job and what you bring to the table.
The order you write your information is also important, as an employer will want to see your skills, qualifications, education and employment history. Use this template to help you write a successful Office Administrator CV.
1. First, you need to write an eye-catching personal statement that briefly outlines the skills and experience you will bring to the job.
2. Follow with your work experience, listing previous roles in reverse chronological order.
3. Next, you will need to separate your education, qualifications, skills and work experience so that your CV is easy to read and important information can be found quickly.
4. You can also boost your CV with hobbies, interests, and references.
How to Write a Personal Statement for an Office Administrator
Keep your personal statement brief and informative. Stick to around 100-150 words and tell the employer why you’re interested in their job, what relevant skills and experience you have, and how you will benefit the company if they hire you, this should keep them interested in reading the rest of your CV.
Office Administrator Personal Statement Example
“I currently work as an HR Administrator; however, I’m interested in moving into Office Administration and I believe your company is the perfect place for me to start. I am skilled at using Microsoft Office and calendar software. I spend a lot of my time organising meetings and speaking with different departments within the office, and I am always polite and professional when dealing with them.
Before my time as an HR Admin, I also worked in hospitality as a Hotel Receptionist, and I was often in charge of bookkeeping and room bookings, this job required me to deal with a lot of customer enquiries, and I was often complimented for my ability to quickly solve customer issues.”
Ideal Work Experience for an Office Administrator CV
There are a few avenues that can help you pursue a career as an Office Administrator, when you write about your relevant work experience, use bullet points to list each job and write about the skills you gained from each position.
Ideal Jobs to Include
When developing skills for an Office Administration job, experience in HR, customer service, or even project managing and event planning can give you relevant and useful skills.
Separate your work experience using bullet points and write about the skills you learned from each job. Make sure to mention your job title, the company you worked for and how long you held that position.
Office Administrator CV Work Experience Example
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HR Administrator at [company name] from [start date] to [end date]
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I gained proficiency in using Microsoft Office which I used daily to collect data and write reports.
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I am now capable of creating meetings and appointments using calendar software.
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I have learned how to communicate appropriately with different people and teams to understand their needs.
Use this layout for each job description, start with your most recent relevant employment and work backwards from there.
Key Skills & Qualifications for an Office Administrator CV
To become an Office Administrator, you will need specific skills and qualifications for the job. The skills you need will be included in the job post to help you work out if you have what the employer is asking for.
Important Skills for an Office Administrator
An Office Manager needs to be technically proficient and able to use software such as Microsoft Office and other relevant technology. It is also important to have excellent communication, organisation and time management skills. Write about the skills you have in your personal statement and expand on them in your CV.
Qualifications Needed to Be an Office Administrator
An employer will expect an applicant to have GCSE level Maths and English at the very least, some may prefer applicants with A-levels or equivalent. Higher education degrees in things like business or office administration aren’t usually necessary, but they will boost your chances of employment if you have them.
Additional Content to Boost Your Office Administrator CV
Once you have described your skills, qualifications, education and employment history, let the employer get to know you through your hobbies and interests, and if you have any, write down some references.
Hobbies & Interests
Now you can write about hobbies that have helped you develop skills that will be useful for the job you’re applying for, these hobbies might have improved your problem-solving skills, your attention to detail or your teamwork. Whatever your hobbies are interests are, they can provide good insight into your habits outside of work.
References
An employer may want to contact the previous companies you’ve worked for to ask them about your work performance, and for this you will want to add references. These references should be senior members of staff who worked closely with you and recognised your achievements and your value as an employee.
Make sure you have permission to use them as references and double-check that their information is correct.
How to Make an Office Administrator CV Stand Out
To make your CV stand out it's important to keep all your information relevant and show enthusiasm for the job you’re applying for. Keep your personal statement brief so that you can go into more detail in your CV, this will keep an employer engaged in your writing.
Only include relevant experience, qualifications and skills. It might feel like you should tell the employer everything about yourself, but it isn’t necessary when writing your CV and sharing too much irrelevant information can be detrimental.
Use headings and bullet points where appropriate to make your CV easy to read and understand, as a simple CV has its benefits.
Mistakes to Avoid
Sending a CV to an employer before checking it for spelling mistakes and errors can be detrimental to your application. Ask someone else to read your CV first so that they can give feedback from an outside perspective.
Don’t give too much information, as this can be off-putting. If an employer needs to know more about particular skills or experience, they will ask you during an interview.
Office Administrator CV Examples
Now that you have the information you need, you can write your CV. If you’re still unsure where to start, we have provided a useful, free and downloadable CV template to give you a better idea of the ideal CV layout and structure.
