Admin Assistant

Blue Arrow are recruiting for an Admin Assistant to work for a Facilities Management company based in York, YO42.

Duties Include:

• To support the management team regarding preventative planned maintenance and reactive works including Callouts and Quoted Works.
• Responsible for planning and coordinating work schedules in support of our specialist and industrial teams.
• Responsible for placing orders for services/materials/stores equipment/PPE in support of service teams.
• Support service management to compile data and reports for internal or external meetings and other purposes as directed.
• Provide marketing and business development support, liaising with current and prospective clients to generate leads and support business growth
• Support the management team to ensure the business is fully compliant with industry standards, employment legislation, ISO standards, company policies and procedures across service teams.
• Communicating with clients and sub-contractors on a daily basis
• Responsible for accurately billing/invoicing across the service area
• Responsible for operating a range of in-house and client IT systems
• To be proficient in the operation of Microsoft Office
• To support the development of financial reports
• Responsible for on-boarding of new contractors through the company' s IT systems.
• Maintain training documentation for all service employees
• Attend scheduled or ad-hoc meetings as directed by service management.
• Support and promote the implementation of service or company initiatives
• To communicate through the relevant platforms, all works schedules and updates.
• Accept and process applicable time sheets and ensure staff wage data is presented in an accurate and timely manner to payroll services.
• To support and encourage good working relationships and a good work environment
• To comply with the Company accident reporting procedure and assist promptly and accurately in the completion of relevant documentation.
• To complete training relevant to the role as determined and notified by service management

8:30am - 4:30am Monday - Friday

The pay rate for this role is £13 per hour.

Blue Arrow are an equal opportunities employer

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.