Admin - Glasgow City Centre

Temp role for around 3 months
Admin Assistant - Events and Facilities
Location - Glasgow City Centre
Pay £14.52 - £15.67
37.5 hours per week
Monday to Friday

One of our clients in Glasgow City Centre are looking for 2 x experience administrators to join their team. Please have a read below for more info….

About the Role and about you…

They are looking for a dynamic, self-motivated and customer focused individual to join their team and help by providing a range of administrative support services to all their staff and visitors at their Glasgow office, both in person and remotely.

Working as part of a small but busy team, you will provide office support services to the required service level standard which include the following work streams: Reception, Mail Services, Conference Rooms Management (including catering requests, setting up rooms and clearing rooms), Travel Management, Health & Safety, Office & Building Services and dealing with general enquiries.

You will be responsible for the delivery of a range of facilities and administrative activities to all staff and visitors in delivering an efficient, customer-focused and flexible service to support the smooth running of the Glasgow office.
A motivated and positive team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service. You will also quickly develop a good understanding of policy, processes and knowledge across the organisation. This role will involve walking, moving and carrying for significant parts of the working day.

Key tasks will include but will not be limited to:
* Travel Bookings - administer complex travel and accommodation requirements as required by using travel on-line booking systems, liaising with travellers and travel provider ensuring requests are dealt with accurately and efficiently.
* Meeting Room Booking Administration and Meeting Room Set-Up - using the room booking system, administer room booking requests, ensure rooms are set up/cleared accordingly to meeting user requirements, arrange/set up catering requirements and production of reports to various 3rd parties.
* Ensure smooth running of office services in line with procedures and procurement of supplies.
* Reception - provide full reception service, including handling telephone/visitor enquiries, meet/greet visitors in a professional manner and directing appropriately, and franking/mail distribution services.
* Office Security - follow safety and security policies and procedures. Retain records of access card issue/returns, ensuring accurate records are kept up to date. Issue as required staff identity badges.

If you have the skills that we are looking for and are available to start work asap, please submit your CV and I will give you a call.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.