Admin/Reception

Temp - perm - Admin/Reception position
Location - Motherwell
Salary - £27,762
Monday to Friday 9am-5pm

Our client based in Motherwell are looking for an admin/clerical candidate with some reception experience to join their team on a temp - perm basis. Read below for some more details….

Serve as the first point of contact for all visitors to the Association's office:
Provide a welcoming reception service and assist members of the public and other visitors
Manage incoming calls in a professional and courteous manner:
Operating the main switchboard and Cloud Voice Portal, handling and forwarding incoming calls efficiently
Take messages when necessary and ensure prompt delivery
Sharing this responsibility with other members of the Corporate Services Team


Administrative and Office Support Responsibilities:
Efficiently prepare and manage a wide range of documents using Microsoft Office applications. This includes:
Word: Preparing, formatting, and editing a wide range of documents such as letters, reports, agendas, and minutes
Excel: Creating and maintaining spreadsheets for data tracking, reporting, and analysis
Access: Supporting database management for records and administrative tracking
PowerPoint: Designing and editing presentation materials for internal and external meetings or reports
Ensure all documentation is professionally formatted and aligned with the Association's standards, using appropriate templates and file management systems
Register all incoming and outgoing mail
Distribute incoming mail to the appropriate departments
Frank and post outgoing mail in accordance with postal regulations
Maintain accurate employee logs for annual leave, flexitime, and TOIL (time off in lieu)
Manage stationery supplies, cleaning stock, and office consumables
Operate office equipment, including the photocopier, franking machine, and other devices
Responsible for purchasing office sundries, either by completing the necessary petty cash forms or using the Soldo Card, in accordance with company procedures

Carry out specific duties related to handling cash/ledgers:
Process rent/property management payments using receipt books and the Callpay online system
Ensure accurate logging of all payments and handle banking duties as required
Assist the Finance Team with daily cash book entry, financial verification
Maintain the invoice register and ensure prompt distribution to relevant departments

If you have the skills and experience needed for this role and are available for work with maximum 1 weeks notice please submit your CV and we will be in touch.

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.