HR Administrative Assistant

Job title:
HR Administrative Assistant

Location:
Belfast

Type:
Temporary - 12 months with the possibility of extension/permanency

Rate:
£13.08 per hour

About the Role
The successful candidate will provide a comprehensive Human Resources (HR) administrative service. You will process confidential and sensitive information in relation to recruitment, attendance, payroll and general HR issues. You will maintain HR data on a Human Resource Information System providing accurate information and reports and participate fully in the support of the HR service for the University College.

Key Details
Populate the key information for each point in the following list:

* Pay £13.08 per hour
* Stranmillis, Belfast
* Hybrid working (3:2 model)
* 36.5 Hours per week
* Flexible working

Responsibilities
Recruitment and Equality and Wellbeing
* Support with all HR recruitment administration and adhere to all necessary timescales.
* Assist with equality monitoring and annual statutory returns.
* Support the on-boarding of new staff including system set up, the issue of contracts of employment and assist with probation documentation.
* Assist in the organisation and administration of health and wellbeing activities and events.

Attendance, Payroll and Employee Record Management
* Support the overall monthly HR/payroll administration and adhere to all necessary timescales.
* Assist with finance/payroll queries on a monthly basis.
* Enter all fit notes received in the HR Department on HRIS. To assist with updating and ensuring accurate employee records on the HRIS.
* Make Occupational Health appointments for staff and assist with administration relating to such appointments.

General Office Duties
* To carry out a wide range of generalist administrative HR duties including calculating and administering annual leave, administering probationary and induction processes,
* Maintain the HR inbox and follow up on routine correspondence.
* Assist with general HR queries and escalate matters to the appropriate senior HR colleague, if required.
* To provide minute taking for HR/employee relations meetings, as required.
* To oversee an effective record management process within the HR Office, this includes accurately processing employee information on PAMS as well as ensuring other record management systems are updated correctly and in a timely manner.

Candidate Requirements
* At least five GCSE passes or equivalent at Grade C or above, to include qualifications that demonstrate literacy / proficiency in English language and numeracy.
* At least one year's recent administration experience working in an HR or training or payroll office environment.
* Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook.
* Proven ability to work with data ensuring high levels of accuracy.
* Experience of working in an environment in which confidentiality must be maintained.

Please apply with your CV today.

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