<div class="wyg mb-6">We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Personal Secretary/EO2.Our client is Northern Ireland's Leading Public Sector Employer.Administrator Pay Rate: £15.83 per hourStart Date: As soon as possibleBenefits working with NIPB:<ul><li>On the job training provided</li><li>Gain valuable skills and progress your career</li><li>Diverse and inclusive employer with active social mobility policies</li></ul>Hours of Work: Monday to Friday 9am-5pmJob DutiesDiary Management/ Private Office Administration:<ul><li> Overall responsibility for complex diary management for the Chief Executive (CE), Board Chair and Board Vice-Chair, co-ordinating regularly with the Office of the Chief Constable and other senior figures within the Justice sector.</li><li>Providing a high standard of secretarial and administrative support to the Chief Executive, Board Chair, and Vice-Chair; liaising with internal and external stakeholders regularly, including the Board's Senior Management Team (SMT) and colleagues from other Justice sector organisations. Screening calls, e-mails and correspondence to the Chief Executive's office, directing as necessary to the relevant SMT member and maintaining oversight of the Chief Executive's inbox.</li><li>Prepare and circulate meeting papers and respond to diary changes and late requests/ agenda updates; re-prioritising and communicating as necessary with stakeholders/meeting attendees. Arrange courier to send meeting papers sent out to Officials, Members, key stakeholders in PSNI, DoJ etc.</li><li>Escort visitors and arrange catering/ hospitality for visitors/ meetings to support the Chief Executive's schedule.</li><li>Set up rooms for meetings/ provide catering support/ assist with clean up afterwards.</li></ul>Post<ul><li>Open and record all physical and electronic mail on correspondence log and forward to relevant Director/ Branch</li><li>Follow up on correspondence within set timescales to ensure actions are taken and prioritised as required.</li><li>File all records (hard/ electronic) as required in line with recognised process.</li></ul>Other Administrative/ Secretarial Duties<ul><li>Prepare letters/ documents for Chief Executive, Chair, Vice-Chair and SMT and manage confidential/sensitive information appropriately on behalf of the CE.</li><li>Photocopying, filing, preparing invoices for payment, managing expenses, and other admin support for Chief Executive, Chair, Vice-Chair and SMT when required.</li><li>Share key documents from external stakeholders with Board officials, for example, OPONI Reg 20 reports and monthly PSNI statistical information.</li></ul>Other:<ul><li>Action travel arrangements for Chief Executive, Chair, Vice-Chair, and SMT.</li><li>Work with communications team to prepare the Chair and Chief Executive's reports, including addendums, for monthly Board meetings.</li><li>Manage spend on catering supplies for both internal and monthly Board meetings.</li><li>Manage the Board's Gifts and Hospitality Register for Chair. Vice-Chair and SMT.</li></ul>Essential Criteria: <ul><li>Must have 5 GCSEs including Maths &amp; English and 2 A levels - Certificates required</li></ul>An Access NI will be required for this role<ul type="disc"><li class="x_MsoNormal">A criminal record will not necessarily be a bar to obtaining a position.</li><li class="x_MsoNormal">The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.</li></ul>Please apply via link or contact Kerri Kyle at TRC RecCoBelfast</div><div class=""> </div>

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