Personal Secretary- Derry

Personal Secretary - Band 3

Branch: Foyle Area
Location: Gransha, Lakeview Hospital, Derry/Londonderry
Directorate: Adult Mental Health & Disability Services

🚀 Overview

• Hourly Rate: £12.31 per hour
• Contract Type: Temporary ongoing
• fullTime Monday - Friday 9-5

🔹 Key Responsibilities

• Provide comprehensive secretarial and administrative support to senior staff and department teams.
• Manage diaries, appointments, and travel bookings.
• Draft correspondence, reports, and presentations.
• Coordinate meetings, including minute-taking and relevant follow-up.
• Deliver reception and telephone cover, acting as a courteous and professional point of contact.
• Maintain accurate and confidential records in line with data protection policies.
• Liaise effectively with internal/external stakeholders, including colleagues, service users, and professionals.
• Support departmental workflow to ensure smooth operational efficiency.

📋 Essential Criteria

• Minimum 5 GCSEs (A-C), including English Language and Mathematics or NVQ Level 2 in Business Administration (or equivalent).
• At least 1 year's secretarial or administrative experience, or 3 years' general office experience.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Strong organisational, time-management, and communication skills.
• Ability to handle confidential information with discretion.
• Excellent customer-service focus and experience working within a team environment.