Contracts Administrator -Lurgan

<p></p><div><p><strong>Position:</strong> Band 3 Administration Assistant - Fire Safety Team<br /> <strong>Department:</strong> Estates Department<br /> <strong>Location:</strong> St Luke's Hospital, Armagh<br /> <strong>Hours:</strong> Full-time, 37.5 hours per week (Monday - Friday, 9:00 AM - 5:00 PM)<br /> <strong>Contract:</strong> Temporary until 30/03/2026</p><h4><strong>Job Summary</strong></h4><p>We are seeking a proactive and organised Administration Assistant to join the Fire Safety Team within the Estates Department. The successful candidate will provide comprehensive administrative support to ensure the effective delivery of fire safety and health &amp; safety services across the Trust.</p><h4><strong>Key Responsibilities</strong></h4><ul><li>Provide full administrative support to Fire Safety and Health &amp; Safety Managers.</li><li>Maintain and update departmental records and prepare reports.</li><li>Organise meetings, prepare agendas, and take minutes.</li><li>Handle routine enquiries and provide general fire safety information.</li><li>Assist with training sessions and maintain accurate documentation.</li><li>Operate MICAD and BSTP finance systems for requisitions and invoice processing.</li><li>Prepare presentations, letters, and memoranda for senior staff.</li><li>Support other Band 3 team members as required.</li></ul><h4><strong>Essential Criteria</strong></h4><ul><li>Experience using Microsoft Office applications (Excel, Word, PowerPoint).</li><li><strong>Qualifications:</strong><ul><li>4 GCSEs (Grades A-C) including English and Maths <strong>AND</strong> 1 year's clerical/administrative experience<br /> <strong>OR</strong></li><li>2 years' clerical/administrative experience.</li></ul></li><li>Full UK driving licence and access to a car (reasonable adjustments will be considered).</li></ul><h4><strong>Desirable Criteria</strong></h4><ul><li>Working knowledge of databases and computer systems.</li><li>Experience in a Health &amp; Safety or Fire Safety department.</li></ul><h4><strong>Additional Information</strong></h4><ul><li>Successful applicants may be subject to an Access NI check and health assessment.</li></ul></div><p> </p>

Administrator - Fire & Safety Team 

<p></p><div><p><strong>Administration Assistant (Assets) - Band 3</strong></p><h3><strong>Location:</strong></h3><p>Lurgan Hospital, Estates Department (Finance, Procurement &amp; Estates Directorate)</p><h3><strong>Contract:</strong></h3><p>Full-time (37.5 hours per week), Monday - Friday, 9:00 AM - 5:00 PM<br /> Temporary until <strong>30/03/2026</strong></p><p><strong>Rate of pay : </strong>£12.31 per hour </p><h3><strong>Summary of Role:</strong></h3><p>The Administration Assistant will provide comprehensive and efficient administrative support to the Assets Division of Estate Services across the Trust. This includes managing asset records, liaising with suppliers and internal teams, processing invoices, and maintaining accurate documentation.</p><h3><strong>Key Responsibilities:</strong></h3><ul><li>Collate financial information such as annual maintenance costs for non-medical equipment.</li><li>Operate Estates systems (e.g., Micad) and finance systems for invoice processing.</li><li>Assign and distribute asset labels Trustwide.</li><li>Maintain and update equipment controller training records and lists.</li><li>Liaise with ward managers, heads of departments, and community teams regarding equipment.</li><li>Assist with asset spreadsheets for additions, transfers, and disposals.</li><li>Provide general administrative support including minute-taking, mail handling, and filing.</li><li>Travel to other hospital sites as required.</li></ul><h3><strong>Essential Criteria:</strong></h3><ul><li>Experience using Microsoft Office (Word, Excel or equivalent).</li><li><strong>Qualifications:</strong><ul><li>4 GCSEs (Grades A-C) including English and Maths <strong>AND</strong> 1 year's clerical/administrative experience<br /> <strong>OR</strong></li><li>2 years' clerical/administrative experience.</li></ul></li><li>Full UK driving licence and access to a car (reasonable adjustments for disability apply).</li></ul><h3><strong>Desirable:</strong></h3><ul><li>One year's administrative experience in a clinical setting/environment.</li></ul><h3><strong>Additional Information:</strong></h3><ul><li>Mandatory adherence to Trust policies including Health &amp; Safety, Equality, and Records Management.</li><li>May require an Enhanced Disclosure Check through Access NI.</li></ul></div><p> </p>

Admin Assistant- Lurgan 

<p> </p><h2> </h2><p></p><div><p>Contracts Administrator - Band 4</p><h3><strong>Location:</strong></h3><p>Lurgan Hospital, Estates Department</p><h3><strong>Directorate:</strong></h3><p>Finance, Procurement &amp; Estates</p><h3><strong>Hours:</strong></h3><p>Full-time, 37.5 hours per week (Monday - Friday, 9am - 5pm)</p><h3><strong>Contract:</strong></h3><p>Temporary until 30/03/2026</p><hr /><h4><strong>Job Summary:</strong></h4><p>The post holder will provide administrative support to the Contracts Manager and Admin Manager, assisting in the procurement and administration of a portfolio of medical and decontamination contracts. They will also act as Team Leader for Band 3 staff within the Medical Contracts and Decontamination Admin teams.</p><hr /><h4><strong>Key Responsibilities:</strong></h4><ul><li>Set up and maintain robust filing systems for contract documentation.</li><li>Liaise with contractors regarding service and maintenance contracts.</li><li>Ensure contract details and asset registers are accurately maintained.</li><li>Process invoices using MiCAD/e-Quip and BSTP finance systems.</li><li>Collate and upload review information for audits and compliance.</li><li>Supervise Band 3 admin staff, including appraisals and training.</li><li>Provide cover for other admin posts as required.</li></ul><hr /><h4><strong>Essential Criteria:</strong></h4><ul><li>Experience using Microsoft Office (Excel, PowerPoint, Access, Word).</li><li>Experience with computer systems/databases.</li><li><strong>Qualifications:</strong><ul><li>HNC/HND in an administrative field <strong>and</strong> 1 year's clerical/administrative experience (including Band 3 level), <strong>OR</strong></li><li>4 GCSEs (A-C including English &amp; Maths) <strong>and</strong> 2 years' clerical/administrative experience at Band 3 level, <strong>OR</strong></li><li>3 years' clerical/administrative experience at Band 3 level.</li></ul></li></ul><hr /><h4><strong>Desirable:</strong></h4><ul><li>Experience in contracts administration.</li></ul></div><p> </p><p> </p>

Contracts Administrator -Lurgan

Administrator - Fire & Safety Team...

Admin Assistant- Lurgan

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