Administrator - Fire & Safety Team

Position: Band 3 Administration Assistant - Fire Safety Team
Department: Estates Department
Location: St Luke's Hospital, Armagh
Hours: Full-time, 37.5 hours per week (Monday - Friday, 9:00 AM - 5:00 PM)
Contract: Temporary until 30/03/2026

Job Summary

We are seeking a proactive and organised Administration Assistant to join the Fire Safety Team within the Estates Department. The successful candidate will provide comprehensive administrative support to ensure the effective delivery of fire safety and health & safety services across the Trust.

Key Responsibilities

• Provide full administrative support to Fire Safety and Health & Safety Managers.
• Maintain and update departmental records and prepare reports.
• Organise meetings, prepare agendas, and take minutes.
• Handle routine enquiries and provide general fire safety information.
• Assist with training sessions and maintain accurate documentation.
• Operate MICAD and BSTP finance systems for requisitions and invoice processing.
• Prepare presentations, letters, and memoranda for senior staff.
• Support other Band 3 team members as required.

Essential Criteria

• Experience using Microsoft Office applications (Excel, Word, PowerPoint).
• Qualifications:
  • 4 GCSEs (Grades A-C) including English and Maths AND 1 year's clerical/administrative experience
    OR
  • 2 years' clerical/administrative experience.
• Full UK driving licence and access to a car (reasonable adjustments will be considered).

Desirable Criteria

• Working knowledge of databases and computer systems.
• Experience in a Health & Safety or Fire Safety department.

Additional Information

• Successful applicants may be subject to an Access NI check and health assessment.