Office Administrator

Office Administrator (Temporary, Part-Time)

Location: Belfast - Ormeau Road
Hours: 28 hours per week across 4 days (Mon, Tues, Thurs, Fri)
Working Time: 9:00am - 5:00pm
Salary: £12.70 per hour

Role Overview

We are seeking a highly organised and proactive Office Administrator to join our team on a temporary, part-time basis. This is a front-of-house role providing essential administrative support to multiple teams and ensuring the smooth running of the office.

Key areas of responsibility include:

• Reception and Communication: Accurate message-taking and signposting to relevant services.
• Facilities & Building Maintenance: Coordinating upkeep and reporting issues promptly.
• Health & Safety Compliance: Supporting safe practices across the office environment.

Main Duties

• Act as the first point of contact for visitors and callers, ensuring a welcoming and professional environment.
• Handle correspondence and enquiries, including telephone and reception duties.
• Process incoming mail and maintain accurate records in line with organisational policies.
• Provide administrative support to the Senior Management Team and Board of Directors.
• Collate, produce, and distribute organisational documentation and information.
• Manage general office tasks such as ordering supplies, data input, organising meetings, and preparing refreshments for visitors.
• Maintain booking systems for meeting rooms and organisational accounts.
• Support health and safety compliance and assist with facilities management.

Essential Criteria

• Business Administration qualification plus 1 year's experience providing high-quality administrative support.
• Minimum 2 years' experience providing high-quality administrative support.
• Experience minute taking

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