Team Secretary

Team Secretary - Ballymoney (Immediate Start, Temporary Positions)

Pay Rate: £12.31 per hour
Location: Ballymoney
Hours: Monday - Friday 37.5 hours

About the Role

We are seeking an experienced Team Secretary to provide high-quality secretarial and administrative support to the CMHT Team Leader and assist with the smooth day-to-day running of the office. This is an excellent opportunity to join a professional team and contribute to delivering an efficient service.

Key Responsibilities

• Organise and maintain diaries, schedule appointments and meetings
• Provide secretarial support including audio typing, word processing, photocopying
• Prepare reports, letters, memos and forms to a high standard
• Arrange and support meetings, including minute-taking and issuing documentation
• Manage incoming and outgoing mail, emails and telephone enquiries
• Maintain accurate records, filing systems and databases
• Liaise with internal teams and external agencies professionally
• Handle petty cash and assist with financial processes
• Provide cover for other clerical staff during absences or busy periods
• Ensure confidentiality and compliance with equality and human rights principles

Essential Criteria

• Qualifications:
  • 4 GCSEs (Grades A*-C) including English OR equivalent
• Experience:
  • Minimum 1 year paid clerical experience in an office environment using Microsoft Office
  • Minute-taking experience (for some posts)
• Additional Requirements:
  • RSA/OCR Stage II Typing/Word Processing (both parts) OR
  • 1 year's experience using ICT including word processing, spreadsheets and email

(Work-based examples must be clearly outlined on the application form)

RecCoLisburn