Estates Business Manager

Belfast

37.5 hours a week

KEY RESULT AREAS / MAIN RESPONSIBILITIES:

1. Helpdesk & Task Coordination

• Oversee the Estates Helpdesk (CAFM/MiCAD), ensuring jobs are logged, prioritised, and completed within SLA targets.
• Manage data accuracy for reactive and planned maintenance, compliance tasks, and contractor performance.
• Maintain digital and manual records for statutory compliance, asset registers, property leases, and project documentation.
• Provide high-level administrative support, including meeting coordination, minute-taking, and action tracking.
• Lead continuous improvement of administrative systems and service processes.

2. Procurement, Contracts & Financial Support

• Manage procurement of estates goods, services, and works in compliance with NIAS Standing Financial Instructions and Public Contracts Regulations.
• Maintain a live contract register, monitor renewals, SLAs, and contractor performance metrics.
• Support budget monitoring and financial reporting, ensuring accurate tracking of capital and revenue expenditure.
• Prepare tenders, audit responses, and business cases in line with DoH and Treasury guidance.
• Negotiate and manage supplier relationships to ensure best value, quality, and compliance.

• Provide professional cost management and contractual advice across all estates, facilities and capital projects ensuring best value and delivery of safe, complaint and sustainable estates.

ESSENTIAL CRITERIA

• Significant experience in procurement and contract management in a large/complex organisation;

In-depth knowledge of NHS capital planning, infrastructure guidance, and public procurement protocols

• Strong skills in governance, stakeholder engagement, communication, and programme management.
• Demonstrated experience of leading complex, multi-site or multi-million-pound estate developments.
• leadership experience in estates, compliance, or facilities within NHS or comparable public sector environment.
• Demonstrated capability in capital and revenue budget management and procurement

Qualifications/ Registration

• Degree-level qualification in Business, Procurement, Finance, Estates.

OR

• A minimum of five years recent demonstrable experience of managing/leading a busy Estates Department.

AND

• Significant experience in the use of a Computer Aided Facilities Management (CAFM) package such as 3i, MICAD etc.
• Demonstrate a successful track record in developing and maintaining productive working relationships with senior colleagues and stakeholders.
• Can demonstrate:
  • Excellent planning, organisation, prioritisation skills and attention to detail
  • Strong customer orientation

The ability to work under the pressure

Other

Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post

To apply send cv via link by Friday 28th November