Team Secretary

Team Secretary

Newtownabbey

£12.31 per hour

Full time

JOB SUMMARY:

The post-holder will be responsible for providing a full range of secretarial support to CMHT Team Leader and assisting with the day to day management of the office to ensure a smooth running, high quality service.

KEY RESULT AREAS / MAIN RESPONSIBILITIES

• Provide secretarial services to a Team Leader including organising and maintaining diary/schedule to arrange appointments and meetings.
• Provide administrative/secretarial support within the department, e.g. audio-typing, photocopying, etc.
• Type reports, memos, letters, forms etc. to a high standard, as required from manuscript, audio and notes using a word processing system or through digital dictation.
• In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.
• Prioritising and carrying out word-processing duties to a high standard.

ESSENTIAL CRITERIA

4 GCSEs (Grades A*-C) to include English or equivalent

Plus

*1 year's paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages

Plus

1 year's minute taking (for some posts only)

OR

English GCSE (Grade A*-C) or equivalent

Plus

*2 years' paid clerical experience in an office environment to include the use of the Microsoft Office suite of packages

Plus

1 year's minute taking (for some posts only)

*Experience must include the following areas-

• using the Microsoft Office suite of packages
• electronic & manual diary management
• organising & servicing meetings
• collation & presentation of data using MS Excel
• data input
• data extract

(Work based examples must be clearly outlined on the application form)

_________________________________

In addition to the above applicants

must possess:

RSA/OCR Stage II Typing/Word Processing (both parts) or equivalent.

(Holders of RSA/OCR examinations after September 1986 must have passed both Parts/Levels 1 & 2). This must be clearly identified on application form and certificates

OR

1 years' experience in the use of ICT. This should include the use of word-processing, spreadsheets and e-mail.

To apply send cv via link to Hollie