Ward Clerk

Administrative AssistantBallymena £25,654 - £27,557 per annum. We are currently seeking to recruit an Administrative Assistant (18 month contract) to join our Metering Administration team based at our Ballymena Depot in Pennybridge Industrial Estate. This is a great opportunity and an exciting time to work as part of an effective Administration team in delivering high levels of service across a range of metering activities. These activities include the installation and connection of new domestic / non-domestic properties, re-location of meters, increased loads, provision of a prepayment data system, Recertification programme and Maintenance. We also work on behalf of Electricity Suppliers and complete a varied range of customer requests including re-energisations, de-energisations and tariff changes. Please note that we also have an Agile Home Working policy in place following adequate training.THE ROLEThe role is varied and will provide administration support across the team in its day to day operational activities offering excellent customer experience Providing administrative support to a team of Metering/Metering Support Electricians Processing Electricity Supplier requests Managing Customer Standards Data Base Processing Internal work requests Arranging Customer appointments Engaging with Customers and dealing proactively with customer enquiries Call Handling Support Dealing with Metering requests from Building &amp; and Electrical Contractors and local authorities * Liaising with Internal Departments Updating and maintaining Spreadsheets Assisting with small and large-scale projects which may entail minimal extended working hours to support Input of Prepayment Metering Data THE INDIVIDUAL Essential Criteria Minimum 4 GCSE's (or equivalent) at Grade C including Mathematics and English Language; or minimum two years relevant experience preferably in a clerical / administrative role. Developed IT Skills (including MS Office). Strong numerical skills with good attention to detail and accuracy. Current UK driving licence &amp; access to a vehicle for use as required. Desirable Criteria Previous experience of working in a busy office environment. Previous experience of interacting and communicating directly with customersTo apply send cv via link

Administrative Assistant

Project Administrator Belfast £13.57 per hour JOB SUMMARY The equip Programme is a large and complex regional transformation programme. It has been established on behalf of HSC to procure and implement replacements for the current Finance, Procurement, Logistics, Human Resources, Pay and Travel Management systems.The Project Administrator will provide administrative support to the equip Programme team, assisting the team to ensure that the Programme is delivered in an efficient, effective and high quality manner.The post holder will have a culture of team working, continuous improvement and innovation, and the ability to prioritise tasksKEY DUTIES / RESPONSIBILITIES Operational Delivery<ol><li>Responsible for the organisation and provision of administrative duties and project support to the equip Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. to ensure that programme requirements are met.</li><li>Research, collation and presentation of information and reports as necessary.</li><li>Assist programme team in the maintenance of project controls and standards</li><li>Drafting correspondence and reports on behalf of the equip Programme and Project Managers.</li><li>To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.</li><li>Type reports, memos, letters, forms etc. to a high standard, as required.</li></ol><ol start="7"><li>Utilise a range of software packages in the performance of the post including email, Word, Excel, PowerPoint, and specialist Project Management software</li><li>Attend programme meetings as appropriate and support the preparation and timely issue of agenda, papers and the production of minutes.</li></ol>CriteriaQualifications /Experience 1a. GCSE Mathematics &amp; English (Grades A-<ol><li>C) OR equivalent qualification to demonstrate</li></ol>literacy and numeracy OR Higher qualificationAND 2 x A Levels or equivalent OR Higherqualification AND have at least 18months admin / clerical experience orequivalent, involving extracting and collatinginformation from computerised information systems OR1b. 3 years admin / clerical experienceExperience in the use of Microsoft Office products including Excel, Word, Outlook and Power PointTo apply send cv via link to Hollie

Project Administrator 

General Administrative AssistantBelfast BT937.5 hours£13.57 per hourJOB SUMMARYThe post holder will be responsible for providing a full range of administrative support primarily in relation to procurement, distribution and stock control of uniforms. The post will also include administrative support in relation to Fleet and Estate.Key Duties Responsible for the provision of day to day administrative services including drafting and typing reports, letters, meeting notes, memos and telephone answering in relation to this post.To process and monitor mail including communications between the NIAS Trust and Uniform contractors, service providers and liaise with Regional Supplies.To assist the Assistant Director of Operations in liaising with a wide range of contracts involved with the uniform procurement and distribution.To ensure appropriate procurement procedures are applied for the purchase of all uniforms.Arrange distribution and stock control of uniforms.To be responsible for maintenance of stock records which will reflect issuing of goods returns for defects and all movement of inventory.Maintain filing, databases and inventory systems f along with stock handling in relation to uniform issues.ESSENTIAL CRITERIA<ol><li>3 years' experience at HCO (Grade 3) level</li><li>Keyboard skills to include two years word processing experience.</li><li>One years' experience of using spreadsheets and databases</li><li>The ability to communicate effectively with all grades of staff both internal to the HPSS and with a wide range of suppliers and outside contractors.</li><li>The ability to display good organisational and interpersonal skills</li></ol>Qualifications/ Registration5 GCSEs at Grade C or above including math and English or equivalent educational qualification plus two years' experience as HCO Grade3To apply send cv via link to Hollie

General Administrative Assistant 

Ward ClerkAntrim £12.31 per hour9am-5pm -Mon, Wed &amp; Fri22.5 hours a week 4 weeks with possible extensionMain Qualifications / Experience Sought*(a) 4 GCSE's to include English Language (Grade A*-C) or equivalent AND 1 years' clerical experience in an office environment to include the use of computerised systems eg Microsoft officeOR*(b) 3 year's clerical experience in an office environment to include the use of computerised systems eg Microsoft officeMain Function of Role / Department Ward Clerk duties in ICU, meeting &amp; greeting patient relatives, prep work in advance, printing wristbands if needed, assisting nursing team with general office dutiesTo apply send cv via link

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