Personal Secretary to Head of Branch - Hillsborough

Job Title: Personal Secretary to Head of Branch

Location: Hillsborough
Rate of Pay: £15.83 per hour
Hours: 37 hours per week (Monday to Friday)

Job Duties:

The successful candidate will provide high-quality, efficient, confidential, and professional secretarial and administrative support to the Head of Branch. Key responsibilities include:

• Managing the Head of Branch's diary and arranging meetings.
• Coordinating agendas, business papers, minutes, and documentation.
• Attending meetings and accurately recording minutes and key decisions.
• Preparing and circulating draft minutes and action sheets within set deadlines.
• Ensuring approved minutes are retained and accessible.

Additional duties include liaising with staff across the branch to gather and collate information for:

• SAFSD monthly reports
• Star Chamber
• Quarterly KPI reporting
• Audit recommendations
• Risk Management
• Research project reporting

Other duties may be assigned by line management as required.

Essential Criteria:

• 5 GCSEs including English and Maths (Grade C or above) or equivalent.

• Demonstrable experience supporting Senior Management, including:

  • Diary management and meeting coordination.
  • Interaction with Senior Management.
  • Drafting correspondence.
  • Vetting calls from various stakeholders.
  • Managing records in line with governance standards.
  • Arranging and minuting physical and virtual meetings.

• Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, and Teams.