Part time Monday-FridayKnockbraken Health Park- Belfast 18.75 hrs/pw <h2>Main Duties/Responsibilities</h2><table style="height: 1035px;" width="569"><tbody><tr><td width="568"> </td></tr><tr><td width="568">· Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing and distributing incoming mail. · Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility. · Accept and allocate all referrals received in the duty desks and further requests to include restart/suspension of services and contacting service users when reported "Not -In" for services. · Maintain adequate supplies of stock and stationery, and order stock/nonstock items using Trust's E-procurement system. · Ordering of medical equipment, continence pads as requested using Trust IT systems. · Ensure that all systems used both manual and computerised are maintained in an accurate and timely way and in accordance with local policy and procedure. · Ensure that systems are in place to provide data returns, which support the provision of service reports. <table><tbody><tr><td width="568"> </td></tr><tr><td width="568">· Participate in the development of local policies and procedures, as appropriate. · Ensure all that tasks/duties are completed in a timely manner in accordance with agreed performance standards. · Establish, maintain and develop good working relationships with managers and staff at all levels throughout the Trust and interact effectively with members of the public as required. · Maintain standards of confidentiality regarding all information held in respect of service users and professional staff. · Prioritise workload in accordance with expected outcomes. </td></tr><tr><td width="568">· Provide cover for staff during periods of sick/annual leave, as required.</td></tr><tr><td width="568"> </td></tr><tr><td width="568">· Contribute to effective team working. · Cross cover in other Community Teams as necessary. · These posts can be subject to change and duties will change in line with Social Work Moderation. </td></tr></tbody></table> <table><tbody><tr><td width="120">ExperienceQualificationsRegistration </td><td width="344">a. 4 GCSE's at grade C or above to include English Language or equivalent qualification and one year's administrative experience. or b. NVQ Level II in Administration and one year's administrative experience. or c. A minimum of two year's administrative experience. </td><td width="143">Shortlisting by application</td></tr><tr><td width="120"> </td></tr></tbody></table><table><tbody><tr><td width="568"> </td></tr><tr><td width="568"> </td></tr></tbody></table> <table><tbody><tr><td width="117">ExperienceQualificationsRegistration </td><td width="321">Experience working with Corporation Systems Paris, PAS, ECR</td></tr></tbody></table><h3> </h3></td></tr></tbody></table>

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