Personal Secretary

Personal Secretary

Belfast

£12.31 per hour

37.5 hours a week

Main Duties / Purpose Of Job

• To provide an effective secretarial support to Senior Management Team and their staff/professionals within the community teams. Diary management, setting up meetings via Outlook and minute taking of meetings. Preparation of reports/documents for meetings. Responsible for the day to day administrative functions of the office. Dealing with queries from service users, relatives, General Practitioners and their staff and outside agencies.. Typing of correspondence and other documents as required. Effectively dealing with incoming calls from patients, relatives GP's and other individuals or organisations, taking messages, ensuring follow-up and resolving any problems as appropriate to band. Recording of incoming-outgoing mail. Assist in the provision of information and data as required. Assistance with Powerpoint presentations and reports. Creating and maintaining Excel spreadsheets for data and information. To undertake any other secretarial tasks appropriate to the band. Minute taking experience is essential.

Main Qualifications / Experience SOUGHT

Typing of minutes / dictation

E-mails

Prepping of information for training education sessions

• 4 GCSE's at grade C or above to include English Language or equivalent qualification.

OR

• NVQ Level II in Administration

AND

• 1 years' experience in a clerical / administrative role.

AND

• Audio typing qualification or 6 months audio typing experience

AND

Experience in the use of Microsoft office product or equivalent

To apply send your cv via link to Hollie