Financial Projects Administrative Officer

Knockbraken- BelfastJOB SUMMARY The post holder will support the planning, administration and project management of the Trust's portfolio of health, safety, fire safety and security related programmes and projects to contribute to the promotion of a culture of safety and continuous quality improvement across the Trust.The post holder will:  Lead on the management of records and information for health, safety, fire safety and security functions including management of statutory / mandatory training records, statutory inspections, fire risk assessments, health and safety risk assessments, maintenance records, asset registers, issue records (PPE), fit testing equipment etc. including the development of policy schedules, version control arrangements etc.  Lead on the improvement of arrangements for corporate communication of health, safety, fire safety and security policies, procedures, SOPs, safety alerts etc. including the development SharePoint or equivalent.  Provide general administrative support to the Health and Safety Advisor, Fit Test Lead, Fire &amp; Security Advisor, Violence Reduction Lead, Risk Manager and any other members of the Medical Directorate as necessary.  Deal with routine matters relating to the function, ensuring urgent matters are brought to the attention of the subject experts (Health, Safety, Fire &amp; Security) or the Risk Manager in their absence and in accordance with the Trust procedures.  Contribute to the efficient running of the function supporting the use of risk, governance and assurance processes throughout the Trust. Qualifications/ Experience Five GCSEs at Grade C or above (or equivalent) AND a minimum of two years' experience in an administrative or clerical position. OR HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years' experience in an administrative or clerical role OR NVQ level 3 in administration AND 2 years' experience in an administrative or clerical role. OR 4 years' experience in an administrative or clerical role at Band 3. AND A recognised DATIX qualification along with advanced keyboard skills and a working knowledge and experience of Microsoft Outlook, Word, Excel, Access and PowerPoint or equivalent including the ability to input, manipulate, collate and analyse data suitable for presentation at Trust Board level. SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: Skills/Abilities Possess excellent communication and interpersonal skills in order to work effectively with clients and colleagues at all levels, both internally and externally. Skills/Abilities Proven ability to work as a member of a team, and on own initiative. Skills/Abilities Excellent planning and organisational skills with an ability to prioritise own workload within tight timescales. SECTION 3: The following are DESIRABLE criteria, you must clearly demonstrate on your application form how you meet the desirable criteria. Qualifications/ ExperienceQualification / experience of database design. Experience Experience of working within a risk and governance setting. Experience Experience of working with electronic risk management systems or similar. Experience Health and Social Care / NHS Experience. Skills, Knowledge and Abilities Understanding principles of risk management. If this post is being sought on secondment then the individual MUST have the permission of their line manager IN ADVANCE of making application.

Risk Management Support Officer

Job Role: Administrative Assistant Location: Stranmillis, Belfast Pay rate: £13.27 per hour Hours: 36.5 per week- Monday to Thursday 850am-5pm, Friday 850am- 425pm Duration: 3 months min, possibility of extension Please note a Basic Access NI check required before commencing role. Your role: To provide administrative support to contribute to the smooth operation of Academic Registry activities (and other departments when required) and assisting other teams within the College as and when directed. Your responsibilities: - To email and phone extensive lists of applicants, students and other stakeholders to encourage responses and ensure actions are taken and the return of vital documentation essential to the operation of the College. To monitor, track and record progress of this activity and report to the Team, such as AccessNI checks, return of a range of documentation from perspective new students etc. - To process documentation received by the Academic Registry office following set procedures (e.g. invoices, application forms, qualification certificates etc.). - To assist in the management and provision of basic responses for the Academic Registry inboxes. - To reproduce letters/documents/presentations typically using standard formats or templates. - To Assist with the organisation of internal or external meetings/events/conferences through booking meeting rooms and processing catering requests and collating information or materials. - To co-operate with other colleagues from other teams, as directed, to contribute to the achievement of work objectives. - To deal with large numbers of queries during the A-level confirmation and clearing period. - To assist with enrolment and registration activities and organisation of events, such as the Student Residential programme. - To Interrogate relevant databases to produce management information as required. - To Enter data onto existing databases and/or spreadsheets. - To carry out record keeping, filing, photocopying and data entry to ensure accurate records are maintained. - To run automated or routine reports in relation to student records and interrogate relevant information systems to produce management information as required (e.g., to respond to queries from students and/or staff). - To enter data into relevant information systems (e.g., QSIS) and follow up on data quality issues. - To check information/figures against source data and report any anomalies. You will have: 1. Recent administration experience, including experience of working with data which must be processed accurately. 2. Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook. 3. Excellent customer service and oral communication skills. 4. Ability to communicate effectively and accurately in writing. Apply with your CV today!Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

Administrative Assistant

Residential Support Worker roles available inSomerton Road,Forest LodgeWillow LodgeShifts- 7:30 am- 9pm7:30- 2pm1:30pm- 9pm8:30- 7:30 pmJob Summary / Main Purpose The post holder will work as part of a team in providing safe effective person centred and compassionate care for young people who have a learning disability and display behaviours of concern. This role requires the post holder to contribute to the assessment of care needs, which will include all elements of personal care for the young people and the development of care plan, risk assessment and positive behaviour support plan. The role requires the post holder to assist in the management of everyday service delivery through the role of shift co-originator, this requires them to support the staff on duty to plan meaningful and fun activities for the young people outside of their school and family times, ensuring daily tasks are completed, and management of mediation and finances in the home. The Post holder will ensure a high standard of Care/Support is achieved in accordance with the ethos of the home, taking into account the home is a regulated service, works under relevant legislation, policies &amp; procedures of the BHSCT. This post will require the post holder to work a rota that covers 24 hrs per day that is open all year round, this includes working evenings and weekends, sleep in duties and possibly night duty, as is appropriate. KEY DUTIES / RESPONSIBILITIES<ul><li>To comply with all policies, procedures, standards and guidelines of relevant professional body, for conduct and professional practice.</li><li>To assist management in the everyday running of the home by working as a shift co-ordinator and leading shifts, having oversighting the completion of daily tasks, planning for the young people and taking responsibility for the management of medication administration and financial processes.</li><li>Role mode and lead by example on a daily basis to the team in how to deliver safe, compassionate and effective care to the young people.</li><li>Observe young people's behaviour i.e. change of mood or feeling unwell and attend to same, documenting and reporting action taken.</li><li>Support young people on outings either individually or in groups, as and when required and to support the integration of young people into the local community.</li><li>Participate fully in the team approach to the young people's care/support by contributing and attending staff meetings, consultations, group discussions and formal supervision as required to ensure that good communication and co-operation is kept to a high standard at all times.</li><li>Staff will be required to administer and record medication as prescribed by the GP in line with the system and policy for the administration of medication.</li><li>Staff will be required to work a rota that covers 24 hrs per day that is open all year round, this includes working evenings and weekends, sleep in duties and possibly night duty, as is appropriate.</li><li>Ensure all emergencies, untoward events and complaints are acted upon and processed in accordance with the Trust Policy and Procedures.</li><li>Consult and liaise as necessary with family members, community social work staff, nurses, doctors, psychologist, or other professionals as appropriate in the interests of young people.</li><li>Assess, implement, maintain, develop and monitor young people's care plans, PBS plans and risk assessments on an ongoing basis ensuring that these are up to date and are tailored to meet the young person's social, emotional, physical and spiritual needs and meets legislative requirements.</li><li>Take responsibility for delegated roles such as health &amp; safety, menu planning, activities, first aid, Fire Safety, Car up keep etc. as agreed with your line manager.</li><li>Ensure that adequate Health &amp; Safety measures are maintained in accordance with the Trust's policy, thus ensuring the health and safety and welfare of the young people is paramount at all times.</li><li>Undertake the direct care of children and young people, which involves ensuring that their social, emotional, health, educational, spiritual and physical needs are met as fully as possible. Direct care will include support with personal care and other practical tasks such as cooking and serving food on occasions and assisting children with the purchase of clothing.</li></ul><ul><li>Undertake responsibilities in relation to specific young people and seeks to ensure that they develop social and life skills to help them transition into adulthood.</li></ul><ul><li>Contribute to the effective discharge of Statutory Functions regarding the children in the Home (including LAC Reviews etc.).</li></ul><ul><li>Contribute to the work of the Trust through Staff Development Reviews, Personal Contribution Plans, Personal Development Plan and appraisal.</li><li>Under guidance and supervision, prepare and submits reports for a variety of formal and informal settings.</li><li>Maintain accurate and up to date records as required and in line with BHSCT policy.</li><li>Act in accordance with all Trust policies and procedures.</li><li>Participate in staff training programmes as appropriate.</li><li>Promote equality of opportunity and good relations as outlined in the Trust's Equality Scheme.</li><li>Comply with the Human Rights and Children's Rights legislation in relation to the requirements of this post.</li></ul> <table><tbody><tr><td width="122">ExperienceQualificationsRegistration </td><td width="351">Possess a relevant University Degree (in areas of social sciences) or Professional Qualification (such as a nursing, Speech and Language, Physiotherapy, Occupational Therapy or teaching) or equivalent relevant Health and Social Care based Third Level qualification. OR Possess 2 A Level's at above grade C AND have 2 years' experience equivalent to 16 hours per week in a health and social care role OR NVQ/QCF Level 3 Children and Young People Award or equivalent AND have 2 years' experience equivalent to 16 hours per week in a in a health and social care role OR Possess 5 GCSE's grades A - C, including English language AND have 3 years' experience equivalent to 16 hours per week in a in a health and social care role ANDCurrently hold (if previously registered must be reregistered before commencement of post the new registration timeframe does not apply) or be eligible for registration with the Northern Ireland Social Care Council within 3 months of taking up the post*if support is needed with registration please contact the manager who will support you with this process before you are in post</td></tr><tr><td width="122">Other (e.g. Driving etc.) </td><td width="351">Hold a full license valid in the UK and have the ability to drive Trust vehicles to support the young people. 'Where disability prohibits driving, this criteria will be waived if the applicant is able to organise suitable alternative arrangements' Experience in the use of IT including at least one of the core packages i.e. Outlook (Email) Word, Excel, Powerpoint, PARIS</td></tr><tr><td width="122">Knowledge, Skills, Abilities</td><td width="351">Demonstrate that you are willing and committed to be part of a rota system that requires you to work a rota that covers 24 hrs. per day that is open all year round, this includes working evenings and weekends, bank holidays sleep in duties and possibly night duty, as is appropriate. Demonstrate your ability to communicate effectively with children, parents/ carers and other professionals within a team and work collaboratively as part of the multi-disciplinary team. Demonstrate the ability to understand and manage challenging behaviour. Demonstrate you have an understanding that the role requires you to support the young people in all aspects of their life, full personal care that all behaviour is a form of communication and the role is about promoting quality of life through all interactions with the young people. Demonstrate your ability to contribute to effective team working. Demonstrate your leadership skills and ability to lead a team as a shift co-ordinator. Demonstrate that you are able to use own initiative. Demonstrate that you are willing to develop own knowledge and practice. Demonstrate that you are able to work within a physically and emotionally demanding environment. Have knowledge of The Children's Homes Regulations (Northern Ireland) 2005 and the Minimum Standards for Children's Homes Version 3 2023 and how it applies to working in a regulated service. </td></tr></tbody></table>

Residential Child Care Worker 

Residential Support Worker roles available inSomerton Road,Forest LodgeWillow LodgeShifts- 7:30 am- 9pm7:30- 2pm1:30pm- 9pm8:30- 7:30 pm Job Summary / Main Purpose The Residential Support Worker will assisting in the assessing, planning, implementing and evaluating the provision of care of children, with a severe learning disability and associated challenging behaviour and medical needs within various Children's locations. This post will require the post holder to work a rota that covers 24 hrs per day that is open all year round, this includes working evenings and weekends, and night duty, as is appropriate. <ul><li>Comply with all policies, procedures, standards and guidelines of relevant professional body, for conduct and professional practice.</li><li>Deliver safe, compassionate and effective care to the young people.</li><li>Support them in all aspects of personal care.</li><li>Observe young people's behaviour recording and responding to any change of mood or feeling unwell and attend to same, documenting and reporting action taken.</li><li>Support young people on outings either individually or in groups, as and when required and to support the integration of young people into the local community.</li><li>Participate in the team approach to the young people's care/support by contributing and attending staff meetings, group discussions and formal supervision as required to ensure that good communication and co-operation is kept to a high standard at all times.</li><li>Complete medication training and administer creams, lotions and PRN medication in line with the guidance for the administration of medication.</li><li>Staff will be required to work a rota that covers 24 hrs per day that is open all year round, this includes working evenings and weekends, and night duty, as is appropriate.</li><li>Ensure all emergencies, untoward events and complaints are acted upon and processed in accordance with the Trust Policy and Procedures.</li><li>Provide updates on the young people's placement as necessary with family members, community social work staff, nurses, doctors, psychologist, or other professionals as appropriate in the interests of young people.</li><li>Work within the young people's care plans, PBS plans and risk assessments ensuring that young person's social, emotional, physical and spiritual needs are met and meets legislative requirements.</li><li>Take responsibility for delegated roles such as health &amp; safety, menu planning, activities, first aid, Fire Safety, Car up keep etc. as agreed with your line manager.</li><li>Follow the services Finance procedures.</li><li>Ensure that adequate Health &amp; Safety measures are maintained in accordance with the Trust's policy, thus ensuring the health and safety and welfare of the young people is paramount at all times.</li><li>Undertake the direct care of children and young people, which involves ensuring that their social, emotional, health, educational, spiritual and physical needs are met as fully as possible. Direct care will include support with personal care and other practical tasks such as cooking and serving food on occasions and assisting children with the purchase of clothing.</li></ul><ul><li>Undertake responsibilities in relation to specific young people and seeks to ensure that they develop social and life skills to help them transition into adulthood.</li></ul><ul><li>Contribute to the work of the Trust through Staff Development Reviews, Personal Contribution Plans, Personal Development Plan and appraisal.</li><li>Maintain accurate and up to date records as required and in line with BHSCT policy.</li><li>Act in accordance with all Trust policies and procedures.</li><li>Participate in staff training programmes as appropriate.</li><li>Promote equality of opportunity and good relations as outlined in the Trust's Equality Scheme.</li><li>Comply with the Human Rights and Children's Rights legislation in relation to the requirements of this post.</li></ul><table><tbody><tr><td width="122">ExperienceQualificationsRegistration </td><td width="351">Currently hold (if previously registered must be reregistered before commencement of post the new registration timeframe does not apply) or be eligible for registration with the Northern Ireland Social Care Council within 3 months of taking up the post*if support is needed with registration please contact the manager who will support you with this process before you are in postAND5 GCSE including English or equivalent and a Minimum of 1 years' experience of working with experience equivalent to 16 hours per week in a in a health and social care roleORAn NVQ Level 2 or above in Health and social care or equivalent and a Minimum of 1 years' experience of working experience equivalent to 16 hours per week in a in a health and social care role </td><td width="146">Shortlisting by Application Form</td></tr><tr><td width="122">Other (e.g. Driving etc.) </td><td width="351">Experience in the use of IT including at least one of the core packages i.e. Outlook (Email) Word, Excel, Powerpoint, PARIS</td><td width="146">Shortlisting by Application Form </td></tr><tr><td width="122">Knowledge, Skills, Abilities</td><td width="351">Demonstrate that you are willing and committed to be part of a rota system that requires you to work a rota that covers 24 hrs. per day that is open all year round, this includes working evenings and weekends, and night duty, as is appropriate. Demonstrate the ability and willingness to understand and manage challenging behaviour in children. Demonstrate your ability to contribute to effective team working. Demonstrate your ability to communicate effectively. Demonstrate that you are able to use own initiative. Demonstrate that you are willing to develop own knowledge and practice. Demonstrate that you are able to work collaboratively as part of the multi-disciplinary team. Demonstrate that you are able to work within a physically and emotionally demanding environment. </td><td width="146">Shortlisting by Application Form Interview Interview Interview Interview Interview Interview Interview </td></tr></tbody></table> <table><tbody><tr><td colspan="3" width="619">DESIRABLE CRITERIA </td></tr><tr><td colspan="3" width="619">Desirable criteria will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these. Failure to do so may result in you not being shortlisted.</td></tr><tr><td width="117">Factor</td><td width="344">Criteria</td><td width="157">Method of Assessment</td></tr><tr><td width="117">ExperienceQualificationsRegistration </td><td width="344">Previous experience of working with children with learning disabilities and behaviours of concern in a residential / hospital or community setting. Have knowledge of The Children's Homes Regulations (Northern Ireland) 2005 and the Minimum Standards for Children's Homes Version 2 2019 and how it applies to working in a regulated service. Hold a full license valid in the UK with access to a car.'Where disability prohibits driving, this criteria will be waived if the applicant is able to organise suitable alternative arrangements'</td><td width="157">Interview Shortlisting by Application Form Shortlisting by Application Form </td></tr></tbody></table>

Residential Support Worker

Newforge Belfast - Full time 37hrs - Temporary three month positionJob SummaryProvide administrative support to the Financial Projects team and assist the timely delivery of the Finance System project - AFBI will onboard to new system provider in early October2025. Analysis of data in current financial systems to match and map across to existing data held in a new platform by new system provider. Perform cleansing and validation activities to prepare data in current financial systems for migration to a new platform during 2025/26. Assist existing Finance teams with necessary financially related tasks in preparation for onboarding to new financial platform Perform accurate and timely minute taking activities for meetings. Liaise with a range of internal and external stakeholders to support the onboarding process to a new financial platform Experience and QualificationsSome knowledge of accountancy data(accountancy undergraduate would be ideal) and/or of manipulating large volumes of financial data Excellent MS Office skills - Word, Excel, Teams, Power Query Excellent interpersonal skills and experience of dealing with a range of stakeholders

Financial Projects Administrative Officer

Risk Management Support Officer

Administrative Assistant

Residential Child Care Worker

Residential Support Worker

Job Details

Apply now

Have a Question?

What candidates say

Share this job

Other jobs you might like

Administrative Assistant

Jobs

Recruitment Solutions

Become a Recruitment Superhero

Company

Corporate Governance