Medical Secretary

Senior Admin Officer Belfast £13.91 per hour 37 hours a week- Monday to Friday MAIN PURPOSETo assist in the effective administration and delivery of the Housing Options and Homeless Project.It is intended that the Project will run until end of September 2027 subject to funding and approvals.The post holder will be based in Housing Services Central Unit, Adelaide Street. The post holder will be able to work from home on an agreed basis and in line with the organisation's Flexible Working Arrangements Policy. Attendance at regular meetings will be requiredKey Responsibilities:<ol><li>To provide support as required for the Project Team, Business Assurance Group, Project Checkpoints and other relevant meetings including arranging, planning, and producing minutes, documents and papers as well as any other general duties.</li></ol><ol start="2"><li>Engage with both internal and external stakeholders.</li></ol><ol start="3"><li>To gather information and assist with the preparation of project documents and reports.</li></ol><ol start="4"><li>Understand and fully utilise IT capabilities such as Microsoft Word, Excel, Outlook and PowerPoint.</li></ol> Ensure information in both hard and soft copy form is stored securely in line with data protection and NIHE records retention policiesExperience and QualificationsEssential <ol><li>Applicants must provide evidence by the closing date for application that they meet the following essential criteria:</li></ol> <ul><li>Hold a BTEC Higher or equivalent qualification.</li></ul>Or(ii) Can demonstrate equivalent continuing professional development experiential learning and at least 1 years' relevant experience as outlined in the job description. <ol start="2"><li>Applicants must have a minimum of 1 years' experience in providing administrative support in a team and or project environment.</li></ol> Candidates must include dates to demonstrate the required years' experience. <ol start="3"><li>Candidates must demonstrate experience in all of the areas below:</li></ol> <ol><li>Experience of undertaking general administration tasks such as data extraction and providing analysis and minute taking. </li><li>Experience of communicating with both internal and external stakeholders. </li></ol><ul><li>Experience of the administration and maintenance of IT support systems and experience in the use of IT applications including MS Excel.</li></ul> <ol><li>Experience of working effectively with others in a team to achieve shared goals in the delivery of the service, including demonstrating effective communication skills.</li></ol> To apply send cv to Hollie by 5pm on 9th July

Senior Admin Officer

Our client in Broughshane is currently seeking a temporary ongoing Part-time Library Branch Manager. Working on a 2 week rota basisTuesday 10-8, Thursday 9.30-5, Saturday 10-4 Rate of pay £15.00ph Saturday rate of pay £19.94phJob Duties <ul><li>Core services to clients: Ensure that all services are provided to consistently high standards and comply with current library policy and procedures</li><li>Staff Management: Manage, supervise and appraise the senior library assistant/s, library assistants and ancillary staff at the service point.</li><li>Premises and Administration: Ensure the routine maintenance of library premises, maintain files and records as required and refer any problems which cannot be dealt with locally to the appropriate officer.</li></ul>Essential Criteria <ul><li>A minimum of two GCE A levels OR equivalent or higher qualification PLUS a minimum of two years experience working with the public in a customer focused environment within the last five years</li><li>OR a minimum of three years experience, working with the public in a customer focused environment within the last six years</li><li>Experience of contributing to the promotion and delivery of front line customer services to a diverse range of people</li><li>Experience of using current Information Communication Technology (ICT) systems/applications in an work context</li><li>Experience of working in partnership OR collaboration with internal and/or external customers</li><li>Experience of working effectively within a team environment to meet organisational goals/objectives</li></ul>Desirable SkillsExperience of managing staff. Experience of working in a public, academic or specialist library *Candidates will need to hold an enhanced access NI

Branch Library Manager (Broughshane)

Human Resources and Organisational Development Assistant Belfast BT820 hours £12.31 per hourJOB SUMMARY The postholder will be a key member of the Workforce Directorate and will contribute to the achievement of the overall Directorate's performance objectives. The postholder will provide high-quality communication and administrative services to support the delivery of a proactive, responsive and professional HR service to internal and external stakeholders. The postholder will participate on the Workforce Helpdesk on a rota basis. In addition, the postholder will provide dedicated administrative support to one or more of the following functions: <ul><li>Resourcing</li><li>Pay &amp; Conditions</li><li>Employment Law, Industrial Relations &amp; Organisational Change</li><li>Managing Attendance</li><li>Employment Equality</li><li>Organisational Development/Learning &amp; Development</li><li>Health &amp; Wellbeing</li></ul>KEY DUTIES / RESPONSIBILITIES<ul><li>HR/OD Helpdesk Responsibilities</li></ul> 1.1 To log details of all queries (via phone calls/emails) to the HR/OD Helpdesk in accordance with agreed procedure. 1.2 To action all queries to the HR/OD within agreed Key Performance Indicators (KPI's), responding to, signposting or escalating queries as appropriate and in accordance with agreed procedure. 1.3 To communicate with all users of the HR/OD Helpdesk in a courteous and effective manner. <ul><li>Specific Functional Responsibilities</li></ul> 2.1 To provide advice to Managers and staff on a range of routine HR&amp;OD issues in accordance with HR&amp;OD policy, procedure and protocol. 2.2 To deliver all functional administrative processes in a timely, accurate and consistent manner within agreed KPI's and in accordance with HR&amp;OD policy, procedure and protocol and relevant legislation. ESSENTIAL CRITERIAQualifications/ RegistrationHave 5 GCSE's (Grade A-C) to include English Language or equivalent qualification plus 1 year's administrative / customer service experience at Band 2 or equivalent;ORNVQ level 2 in Administration / Customer Service plus GCSE Grade A-C English Language or equivalent qualification plus 1 year's administrative / customer service experience at Band 2 or equivalent;ORGCSE Grade A-C or equivalent qualification plus 2 years' administrative/customer service experience at Band 2 or equivalentExperience 6 months' experience in the use of Microsoft Office, including Microsoft Word, Excel, Powerpoint &amp; OutlookTo apply send your cv via link to Hollie

Human Resources and Organisational Development Assistant 

Job title: Assistant Information Governance Officer Company name: Northern Ireland Ambulance Service Location: Belfast Type: Temporary - 6 months Rate: £13.57 Accurate Sector Selection in Broadbean: Office Structure: About the Role The post holder will be required to manage requests for personal information from third parties ensuring that statutory timescales are met, acting as the first point of contact for all enquiries. The Assistant Information Governance Officer will work within the Informatics Department. The Department has workflow responsibilities including Information Governance, Informatics and Clinical Audit functions. To provide support in ensuring the Trust meets its requirements under the Data Protection Act 1998 (DPA) and in relation to the processing of subject access requests, Police and Solicitor requests. To provide support as required regarding requests in relation to the Freedom of Information Act 2000 (FOIA) and Environmental Information Regulations 2004 (EIR). Key Details Populate the key information for each point in the following list: * £12.31 per hour * Belfast * 37.5 hours per week Responsibilities * To act as the first point of contact for subject access requests from solicitors, police, courts and other third parties. * Contribute to the development and implementation of the Trust's information lifecycle management policy ensuring that contents reflect regional guidance and legislation, and any amendments are included in any future revisions. * Manage and respond to enquiries from solicitors and police for information requests, ensuring confidentiality is maintained and statutory timescales are met, in line with the Data Protection legislation including the General Data Protection Regulation (GDPR). * Provide support to the IG Compliance Lead and Senior IG Officer with regard to subject access requests submitted by individuals. * Provide support to the IG Compliance Lead and Senior IG Officer with regard to FOIA and EIR requests submitted by individuals. * Respond to information requests relating to court orders, considering the urgent nature of these enquiries. * Provide administrative support for the Information Governance and Compliance Team and the Informatics Department when required. Criteria * Experience of using Microsoft packages including Word, Excel and Outlook * Experience of Communicating with third parties. * Can demonstrate a knowledge of Data Protection legislation including the General Data Protection Regulation * HNC / HND or equivalent / higher qualification in an administrative related field AND 1 years' experience in a clerical / administrative role at Band 3 equivalent/above * OR 4 GCSEs at Grades A-C including English Language and Maths or equivalent / higher qualification AND 2 years' experience in a clerical / * administrative role (with at least 1 year of this to be at Band 3 or equivalent/above) * OR 3 years' experience in a clerical / administrative role (with at least 1 year of this to be at Band 3 or equivalent/above)Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

Assistant Information Governance Officer

Medical Secretary18.75hrs - Monday -Friday 9am -12.45pm£12.31 per hourMAIN DUTIES RESPONSIBILITIESMain duties include - Medical Secretary to consultant psychiatrist, audio/copy typing, filing, scanning, appointment booking, room booking, data input on patient information system (Encompass). Dealing with phone calls on behalf of the consultant and the clinical team. Ad hoc reception duties.QUALIFICATIONS/EXPERIENCE/TRAINING SOUGHTAt least 1 years experience in an administration roleGCSEs C and above in Maths and EnglishAn access ni will be carried out for this role To apply send cv via link

Medical Secretary

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