Medical Secretary Band 4 

SUMMARY: The post-holder will contribute to and support the effective operation of the administrative functions in the General Practice (GP) Department by contributing to the operational activities of the GP team. The post-holder will work primarily within the GP Specialty Training team providing administrative support in relation to key areas of work such as GP Recruitment and GP Trainee assessment processes. The post-holder will be expected to deal with a variety of queries from key stakeholders and provide appropriate advice. The post-holder will be expected to input information accurately into a variety of databases and keep electronic records up to date. The post-holder will support the GP Executive Officer and other members of the GP Team with key activities to ensure the effective and efficient delivery of administration in the department. The post-holder will be responsible to the GP Training Co-Ordinator. KEY Activities &amp; Responsibilities ADMINISTRATION OF SPECIALTY TRAINING SERVICES * To provide general secretarial support to the GP Training Coordinator and administration team in relation to GP Specialty Training. * To produce information that is accurate, timely, relevant and well-presented using various suitable software packages. * Assisting with the co-ordination of education activities relevant to GP Specialty Training such as organisation of courses and preparation of materials. * To assist with the organisation of events and courses for GP Trainees and Trainers. * Assist the Executive Officers with the preparation, organisation and set-up of all activities undertaken by the GP Specialty Training team. * To utilise the Microsoft Office system and assist with the accurate updating of GP databases and electronic records managed by the GP Department. * Work on own initiative as well as part of the GP team. Taking minutes, organising IT equipment; and ensuring follow up actions are carried out. * Ensure that a professional administrative service is delivered at all times. COMMUNICATION WITH STAKEHOLDERS * To deal with general incoming telephone calls and emails, responding or relaying messages as appropriate to ensure prompt action is taken. * Work in collaboration with the GP Team, key stakeholders and colleagues to resolve queries and deliver administrative processes. * Develop and maintain positive working relationships with colleagues and stakeholders using appropriate communication methods. * Respond in a professional and prompt manner to queries and relay messages to team members as appropriatePLANNING AND ORGANISING:* Prioritise own work within a general schedule and may allocate work to other staff on a daily and weekly basis to meet deadlines. * Forward planning for days, weeks and year ahead regarding upcoming events and meeting requirements within department. RESOURCE MANAGEMENT RESPONSIBILITIES (e.g. People, Finance, Equipment etc): * Oversees the work of others to ensure the work runs smoothly and to NIMDTA standard. * Identify required levels of stocks of equipment and supplies. INTERNAL AND EXTERNAL RELATIONSHIPS: * Daily contact with line manager and GP team. * Regular contact with GP Appraisers. * Some contact with other Deaneries and Medical Schools. 1a. Five GCSE's (including GCSE English Language and GCSE Maths, Grades A* - C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification OR 1b. 18 months relevant experience* 2. Evidence of one year's experience working with Microsoft Office or similar. Shortlisting by Application Form *Relevant experience is defined as working in a business environment undertaking administrative support.3. Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. These criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post.THE ORGANISATION IS AN EQUAL OPPORTUNITIES EMPLOYER All Staff are required to comply with the Organisation Smoke Free Policy Successful applicants: * may be required to attend for a Health Assessment * can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant &amp; equivalent to the post. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply. * are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance. #TRCNI

Band 3 General Practice Administrator

Job title: HR Advisor Location: Lisburn Type: Temporary Role up to 6 months Rate: £19.11 per hour Structure: To support the HR Manager Resourcing &amp; Employee Services to ensure the delivery of an effective support service to the HR Advisory Department. To ensure the Employee Services Team deliver a modern, professional and responsive HR service to support the vision and mission of NIFRS To be recognised by our customers, stakeholders and external bodies as excellent in the delivery of professional and timely HR solutions for NIFRS. Key Details * £19.11 per hour * Lisburn * 36.25 Responsibilities * To support the HR Manager Resourcing &amp; Employee services to ensure the delivery of an effective support service to the HR Advisory Department. * To take a lead role on all employee services issues. * To manage the day to day activities of the Employee Services Team (EST) and ensure the provision of a range of professional and effective employee services* for the HR Advisory Department. * To regularly review and update all Standard Operational Procedures (SOPs) relating to Employee Services. * To ensure all members of the EST are fully trained and developed in all aspects of Employee Services, including utilisation of HR systems, and are competent in all SOPs. * To ensure policy requirements and timescales with respect to employee services, including relevant statutory requirements, are adhered to. Candidate Requirements Applicants must provide evidence by the closing date for application that they meet the following essential criteria: 1. Either: Possess a degree level qualification and have current professional membership of the Chartered Institute of Personnel and Development (CIPD) at Associate level (Assoc CIPD) or above Have at least two years' experience of working in a HR function within a large complex organisation, multi-site, multi-disciplinary* to include: * provision of employee services and * production of HR statistics and reports. OR: Possess a degree level qualification and be working towards achieving professional membership of the Chartered Institute of Personnel and Development (CIPD) Have at least four years' experience of working in a HR function within a large complex organisation, multi-site, multi-disciplinary to include: * provision of employee services and * production of HR statistics and reports. 2. Experience providing professional HR advice to managers on employee services issues. 3. A sound understanding of current employment legislation. 4. Can demonstrate: (a) excellent planning and organisational skills; (b) ability to produce accurate work; (c) excellent communication skills (both oral and written) and the ability to advise senior management; (d) a strong customer orientation. 5. Experience using Windows and other Microsoft applications. 6. Possess a full, current UK driving licence or have access to a form of transport which enables them to fulfil the full requirements of the job.Please apply with your CV today.Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

HR Advisor

Job title: Business &amp; Project Support Officer Location: Boucher Road, Belfast Type: Temporary Role - Immediate Start- Up to 6 months with the possibility of extension Rate: £19.59 per hour Structure: The post holder will be an integral part of the Service Support Centre Team. Delivering at all times to a high standard, they will provide expert advice and guidance to management and wider NIFRS project teams on the development and delivery of Asset &amp; Services projects. This will include the management of all business cases from initiation to approval, including drafting; supporting project implementation through all stages; and ensuring completion of post project evaluations in line with best practice and corporate timescales. Key Details * £19.59 * Belfast * 36.25hrs per week Responsibilities * Deliver a structured approach to prioritising and planning of all Asset and Services projects to be delivered within each Financial Year and across multi-year cycles e.g. 5 years/10 years, working with key stakeholders and senior management to ensure alignment with the NIFRS Corporate and Financial Plans. * Liaise with the NIFRS Economic Advisor to ensure strategic alignment of business cases with those from across other parts of the Organisation. * Deliver business case project priorities aligned to the agreed prioritisation and planning based on available budget and corporate outcomes. * Ensure all relevant internal and external stakeholders are kept updated on priority projects being delivered within the Financial Year; working with the relevant Departments and stakeholders to develop and scope projects. * Assign and manage resource and stakeholders for the projects to be delivered within each Financial Year including all scheduling for projects to be delivered using project management methodologies such as creating and maintaining action logs, project risk and issue logs when applicable. Requirements * Possess a degree or equivalent qualification* in a relevant discipline e.g. business management, improvement, business studies, finance AND Have a minimum 2 years relevant experience of the development of business cases through their lifecycle, within or supporting a large organisation. * OR, Possess at least a HND or equivalent qualification* in a relevant discipline e.g. business management, improvement, business studies, finance AND Have a minimum 3 years relevant experience of the development of business cases through their lifecycle, within or supporting a large organisation. * You can demonstrate excellent planning and organisational skills with ability to work under pressure to achieve desired outcomes. * The ability to develop and maintain productive, collaborative working relationships that enables the ability to advise and influence senior management. * Excellent communication skills (both oral and written); and the ability to provide timely and accurate information * IT literate specifically in the use of the Microsoft * Office suite (including MS Word, MS PowerPoint, MS Excel and MS Outlook) and Management Information Systems. * Applicants must have a valid driving licence and a car available for official business use, or access to a form of personal transport that will enable you to meet the requirements of the post in full.Please apply with your CV today.Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

Business & Project Support Officer

Job title: Procurement Advisor Location: LisburnTemporary up to 6 months with possible extension Rate: £19.59 per hourHours: 36.25 per week About the Role This is a key role in the NIFRS finance team. The post-holder will support the Procurement and Contracts Manager in delivering an efficient and effective procurement &amp; contract management service that ensures NIFRS has access to procure the goods and services required to support the needs of the communities we serve. This is a wide and varied role and the post holder will be responsible for supporting the function through provision of advice and guidance as well as transactional processing and quality assurance of procurement and contract management activity. The post holder will contribute as an integral member of the Finance team to the provision of a modern, professional and responsive financial service to support the purpose, outcomes and values of NIFRS Responsibilities * To support the Procurement and Contracts Manager in the provision of an efficient and effective Procurement and Contract management service. * To comply with, and support, the NIFRS Procurement Strategy and provide advice to internal stakeholders on all procurement matters including tendering, quotations, contract management and procurement legislation. * To support and deliver the day to day procurement and contract management functions and maintain relationships with NIFRS Centres of Procurement Expertise (CoPE) Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) and Central Procurement Directorate (CPD). * To liaise with the relevant CoPE organisations regarding procurements to ensure effective planning and management of tenders. * To assist in Procurement Awareness training as required for internal stakeholders. Candidate Requirements Hold an HNC (or equivalent)* or above examination qualification and two years' demonstrable experience working in a procurement environment within a large complex organisation or Have four year's demonstrable experience working in a procurement environment within a large complex organisation. You can demonstrate * Excellent planning and delivery of high-quality work with excellent attention to detail; * Excellent management of working relationships skills and the ability to influence management; * Experience in the use of Information Technology systems including Microsoft Office Suite, and management information/Finance systems. * Knowledge in relation to procurement and the procurement lifecycle to include procurement legislation applicable to Public Sector. * You must possess a full, current UK driving licence or have access to a form of transport which enables them to fulfil the full requirements of the job.Please apply with your CV today.Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

Procurement Advisor

18.75 hrs Monday to FridayAppointment booking / Room Booking. * Typing letters / Audio Typing * Reception / telephony cover. * Discharging patients from staff caseloads. * Updating Patient's electronic file with any relevant information. * Working on Encompass system / managing work queues. * Any other ad hoc duties.Working knowledge of Encompass

Medical Secretary Band 4

Band 3 General Practice...

HR Advisor

Business & Project Support Officer

Procurement Advisor

Job Details

Apply now

Have a Question?

What candidates say

Share this job

Jobs

Recruitment Solutions

Become a Recruitment Superhero

Company

Corporate Governance