Personal Assistant - Newry

Our Public Sector Client currently seeks a Full-Time Personal Secretary based in Newry to provide administrative and secretarial support to an assistant director and their team

This is an ongoing temporary position

Hours of work- 4 days a week between Mon-Fri 8.30am-4.30pm

Rate of pay £12.31 per hour

Duties include:

The post holder will provide two days of ward support as a contact point for operational issues not directly relating to patient care in the Ward. They will also provide three days of personal secretary support to the Chief Operational Officer (COO) of Daisy Hill Hospital. She/He will play a central role, meeting the administrative needs of the COO and the Ward Manager, to include staff rostering, completion of appropriate documentation for Human Resources purposes, equipment maintenance and some aspects of health and safety compliance

1. Provide a full range of administrative support to the COO including printing/scanning/copying, setting up meetings, maintain the COO's diary/ calendar, act as a point of contact for both etc.
2. Deal courteously with members of the public and the multidisciplinary team, both in person and on the telephone.
3. Complete appropriate documentation in relation to HR, New Starts, planned absence and payroll and process this accordingly.
4. Be responsible for allocating annual leave to staff under the supervision of the COO as well as keep a record of annual leave for the team working under the COO.
5. Assist in preparing for interviews (e.g. organising of interview dates/ venue on behalf of the COO, preparing relevant documentation etc.).
6. Collate data for audit purposes when requested.

Essential Criteria:

• Must have 4 GCSE's including English and Maths grade C
• At least one years administrative experience
• OR 2 years clerical/ administrative roles
• Excellent written and verbal communication skills
• The ability to work as part of a team and be capable to work on own initiative
• Have a strong working knowledge of all Microsoft Office products including Word and Excel.

The Recruitment Co is a corporate member for the Recruitment and Employers Confederation operating as an Employment Business for the recruitment of temporary vacancies

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