Considering a role in administration or exploring more opportunities that suit your skillset? Here we will explore what an administrative assistant is, what you can expect day-to-day from this type of role, and similar roles that might interest you. Need help finding an Administrative Assistant role? We’ve got the resources you need to find, apply, and prepare for a role in admin.
What is an Administrative Assistant?
An Administrative Assistant, also known as an Office Assistant, Office Coordinator, or Executive Assistant, is someone who performs organisational and clerical tasks to help the running of an office or sector. This can include, but isn’t limited to, scheduling and document management on behalf of executives and managers.
Common tasks you can expect with administrative assistant work include communicating, scheduling, and organising documents. The responsibilities of an Administrative Assistant will depend on the needs of the business, executives, and management, but will always have a heavy focus on organisation and time management.
To perform well in an Administrative Assistant role, you’ll need to have a good attention to detail, problem solving, written and verbal communication, as well as a basic understanding of technology. Most Administrative Assistant work now relies on common technology and systems, so basic IT proficiency is important when applying for these roles. You can access free courses online to boost your technological skills. As an Administrative Assistant, you’ll be expected to meet tight deadlines and manage multiple tasks at once so a keen ability to multitask is essential. This can also be a front-facing role, so personable skills are necessary to be an Admin Assistant. You’ll be expected to answer emails and calls, as well as potentially receive and help visitors on behalf of the company.
How to Become an Administrative Assistant?
Administrative Assistant roles are available from entry-level to senior positions. This makes it a great role for people gaining experience or looking for a career change. Many of the necessary skills to become an Administrative Assistant, including time management and organisation, can be demonstrated without needing prior experience in an admin-specific role.
What to Put on an Administrative Assistant CV
Administrative Assistant roles don’t always require previous work experience, with entry-level positions available across the UK. Instead, it is important to highlight your transferable skills on your CV. These will include time management, organisation, attention to detail, strong communication skills, and IT proficiency.
Similar Jobs to Administrative Assistant
Other jobs similar to Administrative Assistant work, or as a career path for Administrative Assistant roles, include sales associates, marketing coordinators, program coordinators, and human resource coordinators. Administrative Assistant roles can be a great starting point to gain the skills necessary to expand within specific teams that rely on strong management experience.
Other Jobs in the Office
Other in-office roles that might appeal to you include office coordinators, secretary, receptionist, and office manager positions. These roles vary in experience level, using the skills and expertise you gain from Administrative Assistant positions to support career development. Working in the corporate sector can be a rewarding experience, with career progression at the forefront of your work. By gaining experience, networking, and building your transferable skills, you will be able to use your skillset in various other office roles, including office and management positions within other sectors.
Want to explore your office work options? View more office job vacancies here.
Apply for Administrative Assistant Jobs Near You
Administrative Assistant roles are available across the UK, making it a great role to find work opportunities near you. Whether it is a remote position, hybrid, or in-office, there are Administrative Assistant roles available near you.
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Administrative Assistant Job Description FAQs
Is an Administrative Assistant a Good Career Choice?
Yes, an Administrative Assistant role is a good career choice. Whether it is your first role or part of a transition, it can be a good opportunity to gain valuable experience, skills, and connections. Administrative Assistant roles start at entry-level, so they’re perfect for people with little working history and looking to work within a corporate space while developing your career.
What Skills Does an Administrative Assistant Need?
Administrative Assistants don’t need prior experience for some of the entry-level roles. However, some key skills to have when applying for these roles include:
- Time management
- Organisation
- Strong communication
- Multitasking
- IT proficiency
What Are the Biggest Challenges of Being an Administrative Assistant?
As an Administrative Assistant, you’ll often have tight deadlines and multiple tasks to complete at once. This will require good communication and multitasking skills to ensure that everything is completed in a timely manner and to the best quality. You will also be expected to communicate to various stakeholders, visitors, and more regularly so patience is necessary for this role.
What Personal Qualities Make a Great Administrative Assistant?
An organised and punctual person will perform well within an Administrative Assistant role. If you are frequently on time, like organising items, and can easily understand schedules, then this role might be perfect for you.
