Facilities Hire Duty Manager

Job Ref: sab3
Sector: Admin & Secretarial
Job Type: Temporary
Date Added: 28 February 2019
  • Bedford, Bedfordshire, South East, England mk40
  • £13 - £15 per Hour
  • Blue Arrow Bedford
  • 01234 217001
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Facilities Hire Duty Manager
Part time
£13-£15 per hour

Responsible for the supervision and smooth running of the organisation's facilities during periods of external community hire. 

To maintain the security of the premises and contents in accordance with agreed procedures and practices during periods of community use.

To adopt a flexible approach to working hours to ensure that adequate cover is provided during community use hours. Community facilities are available for hire between 5.00-10.00pm weekday evenings and 8.00-6.30pm during weekends.  

Specific Responsibilities
The following is an indicative list of duties which is not exhaustive and will be subject to review to reflect the changing work composition of the Trust.

  • To be responsible for the opening and locking of the Academy building and external sports facilities for community use, which can be daytime, evening or weekends.
  • Ensure external hirers receive a high quality of service and their queries answered promptly and politely.
  • Assist with the setting up and clearing away of equipment and furniture required for community use and school events, ensuring facilities are prepared on time for hirers/school users. This will include setting up tables and chairs during exam periods in the Sports Hall, Activity Studio and Main Hall as required and assisting with the set up and clearing away of equipment and furniture used during school events.
  • Ensure facilities are clean and returned to agreed layouts and ready for school use at the end of periods of community use.
  • Provide on-site security during community use hours and the supervision of the buildings and grounds to prevent damage and nuisance.
  • Ensure the maintenance and cleanliness of all buildings and grounds connected with community use are to the required standard.  Undertake any site cleaning or general maintenance as required.
  • Prevent unauthorised/unsafe parking on the school site.  
  • Update the community facility hire booking system and receipt payments accordingly to agreed procedure.
  • Respond promptly to all enquiries for facility hire, providing the necessary pricing information, availability details and paperwork.
  • Assist the Facilities Team with general maintenance, health and safety checks etc. as required.
    Health and Safety Responsibilities 

  • Work within agreed Health and Safety policies, procedures and processes including risk/emergency management.
  • Comply with relevant health and safety regulations and codes of practice, with due regard for the health, safety and welfare of all premises users and visitors.
  • Follow the Lone Working procedure.
  • Promote and monitor safe working practices within the Academy.
  • Ensure appropriate health and safety signs are displayed where required, hazards are removed, and fire exits are accessible.
  • Lead the Academy fire evacuation procedure during periods of community use.
  • Take all reasonable steps to ensure community users comply with the Health and Safety Policy and Conditions of Hire, including the enforcement of the 'No Smoking' policy within the buildings.
  • Ensure that correct procedures are adopted in the event of an emergency and provide First Aid support as required.
  • Be willing to train as a First Aider.



Blue Arrow
28/03/2019 09:00:00
GBP 13.00 13.00