Personal Assistant (experienced)

Job Ref: JO-2207-34163_1659160980
Sector: Office
Job Type: Permanent
Date Added: 30 July 2022
  • Stratford, London Stratford London London DA15 7AA
  • Blue Arrow
Blue Arrow https://www.bluearrow.co.uk https://www.bluearrow.co.uk/-/media/bluearrow/logos/ba-logo-h70/ba-logo-h67.png

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Personal Assistant - 08.30 - 5pm - Monday to Friday - 35k - 38k - Stratford, London and homeworking
It's an Agile role with 2 days in the office (Stratford.) The PA may need to go on occasional site visits.
An opportunity has arisen for a proactive PA to join our Development Division working alongside our Director of Development Delivery. The ideal candidate for this role should have relevant experience supporting at Director level gained within a fast paced, demanding environment. A strong level of professionalism is essential, and this role would suit someone who is composed, highly organised and who has exceptional attention to detail. You will need to demonstrate that you have managed a busy workload with the ability to meet strict deadlines. MS Word, Teams, PowerPoint, Outlook and Excel is essential and will all be used on a daily basis.
Responsibilities will be varied and will include:

· Complex diary management, dealing with ever changing meetings and demanding last minute requests
· Inbox management - determine and prioritising actions, identifying areas of concern and ensuring the director is aware.
· Deal daily with the 5 Directors that report into the Delivery Director to discuss, assist and mitigate any issues that arise
· Manage travel and accommodation requirements for the Director, assessing and making accurate judgements of their time commitments.
· Attend and organise meetings - taking minutes, creating and distributing agendas, following up actions, preparation of Board Packs
· Producing presentations, speeches and structure charts as and when required
· Coordinating and keeping on top of expenses, travel fees, mileage, probity, holiday requests and other HR requests
· Organisation and swift response to the signing of contracts and various documents
· Event Planning - Organising Site Visits, Conferences, Roundtable events, Departmental away days and broadcasts and more
· Excellent communication and being first point of contact to internally and externally, handling complex and confidential requests in a timely manner
· Maintain a strong understanding of different teams and departments across our company
· Confident user in Microsoft Team - experience in Live Broadcasts, team events, uploading, sharing and editing files and documents, use of team calls and functions during meetings.
· Pull together data from internal systems to ensure the directorate are constantly up to date with movements of each project
· Develop and maintain efficient and accurate electronic filing to ensure documents/information is easily accessible
Experience we are looking for;

· 2+ years of PA experience at Director Level
· Ability to support a Director heading up a team of circa 350 staff
· Must have the confidence to work alongside Board Members and Exec Directors to provide support where required
· Excellent organisation skills within a demanding and fast paced role, with the ability to prioritise and plan accordingly
· Experience dealing with last minute changes to diaries, meetings, travel etc.
· Ability to use your own initiative, make decisive decisions, have great attention to detail and a proactive work ethic.
· Able to work both independently but also collaboratively with the other EA/PAs within the team
· Dealing with P&C matters, expenses and signing of documents to meet deadlines
· Strong communication and will have worked with a range of people at all levels, keeping a professional approach at all times
· Event planning from venue booking through to the running of the day, ensuring a smooth and valuable day
· Organising travel itineraries including hotel bookings, restaurant bookings, transport etc.
· Strong computer skills mainly around, Microsoft Teams, Word, PowerPoint and Excel
· Housing experience is not essential however would make the role more interesting
If you're interested please apply now or call Sharen Cheema 0208 297 8187

30/08/2022 06:03:00
GBP 35000.00 35000.00

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