Executive PA - £15 - Bristol


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We are currently recruiting for an Executive PA to work for our local NHS Trust Client.
Hourly Rate: £15.00
Hours: 09.00 - 17.00
Days of Work: Monday to Friday
Location: Southmead, Bristol
Start Date: As soon as possible
Duration: 6 Months +
About the role:
Reporting to the Business Manager and Senior Executive PA to the Chief Executive, provide an efficient, confidential and comprehensive Executive PA support to the assigned Executive Director(s) and their Deputy(s) as necessary as well as to provide administrative support within the Executive PA team.
Exceptional minute taking, IT and organisational skills with the ability to support the Executive Director (s) and Deputy(s) in an extremely busy and demanding role. This will involve working to tight deadlines and the ability to manage conflicting demands whilst displaying excellent customer service.
Liaise daily with Executive Director(s), Non-Executive Directors and external clients. As such, there is a requirement to be articulate and personable with the confidence, professionalism and diplomacy to forge relationships with individuals at all levels. Working within this highly pressurised environment where priorities shift constantly, there is also a requirement to be highly-motivated and robust with the ability to respond to last minute changes and make swift, sound decisions and re-prioritise rigorously. Resilience, patience and pragmatism are essential.
Responsible for, and co-ordination of, all of the Executive Director's correspondence, including management of emails and related complaints. In support for the Business Manager, the post holder will be responsible for the co-ordination and smooth flow of the administrative functions within the Chief Executive directorate.
Able to work flexibly as a member of the Directorate and as part of the Executive PA team whilst maintaining high professional standards at all times.

Knowledge, Training, and Experience Required
* Qualified to degree level or evidence of equivalent experience.
* Experience of working in a project management or change management environment is desirable.
* Significant experience of supporting a senior manager at Executive /Board level, managing administrative functions.
* 5 years' experience in a PA role providing full spectrum of administrative and office management duties.
* Experience of servicing committees including drafting agendas, taking and transcribing minutes and proactively managing action trackers.
* Experience of creating briefing documents, summaries and reports for senior management with an ability to research relevant subjects using a wide variety of sources.
* Excellent IT skills in Microsoft Word, Outlook E-mail, PowerPoint and Excel, including use of electronic diary.
* Formal typing/word processing qualifications RSA Stage II/III or equivalent.
* Experience of working in a role with a focus on good record keeping and where an attention to detail was required.
* Able to demonstrate a record of achievement in delivering specific pieces of work on time that met requirements.
* Relevant training qualification within business administration
* Exceptional organisational skills.
* Experience of working in a role with a focus on good record keeping and with excellent attention to detail.
* Ability to work to very tight deadlines and manage conflicting demands whilst providing excellent customer service.
Skills Required
* Extensive, competent and confident diary and email management.
* Organisation skills to include the management of large and complex meetings, overseeing the Executive and Deputy Director's diaries, anticipating and preparing papers for meetings etc.
* Planning and implementing office systems.
* Exercise judgement in drafting routine correspondence and editing dictated letters to ensure grammar and spelling are correct.
* Ability to respond to last minute changes and to make swift, sound discussions and re-prioritise rigorously.
* Good presentational skills, both verbal and written.
* Ability to provide and receive complex information such as multifactorial project updates.
* Ability to plan elements of projects across different hospital sites/teams/services.
* Ability to analyse a range of facts or situations, requiring comparison of a range of options.
* Ability to analyse a range of situation assessments and resolve failures to meet project standards.
* Attention to detail and an ability to provide information reporting at a high standard.
* Excellent keyboard/IT skills.
* Advanced administrative and secretarial skills, including preparation of agendas and minute taking at meetings.
If this role is of interest to you and you have the relevant skills and experience, please upload a CV to this site or call the branch and ask for Nigel.

Blue Arrow
28/05/2021 15:56:16
GBP 15.00 15.00

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