Fleet Administrator

Job Ref: JO-1908-4241
Sector: Admin & Secretarial
Job Type: Temporary
Date Added: 01 August 2019
  • Birmingham, West Midlands 1 Regeneration House Birmingham West Midlands Midlands B37 7YE
  • £11 per Hour
  • Blue Arrow
  • 0121 632 4555
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the Role:

Provide effective administration on general fleet operations and processes that support the fleet strategy, policies and accountability.


  • Responsible for the integrity of the HR fleet records ensuring lessor databases remain accurate.
  • Provide driver support on fleet policies and procedures.
  • Responsible for the collections, storage, repairs and deliveries of surplus vehicles.
  • Maintain shared drive and fleet email
  • Maintain accurate records on fuel cards and performance.
  • Progress Insurers enquiries in respect of motor accident claim and review FNOL's
  • Monitor compliance with Driving licence checks and HMRC reporting.
  • Manage for the recovery of costs of fines from drivers in line with policy and the disclosure of driver declarations in respect of Notices of Intended Prosecution.
  • Responsible for ensuring MID (both vehicle & plant), Dart & TFL registers remain correct and up to date.
  • Maintain accurate records that support compliance of the Fleet Operators Recognition scheme (FORS).
  • Provide support in monitoring Mot & vehicle equipment testing and adherence to routine vehicle servicing.


  • Key participant in managing and maintaining a central and comprehensive ENGIE UK BU fleet database.
  • Ensure processes are maintained and automated systems are optimised.
  • Support the preparation and reporting of accurate P46 and P11d reporting including car hire.
  • Develop increased efficiency through push and pull reporting.
  • Conduct regular data accuracy appraisals.


  • Provide guidance on general fleet matters to colleagues allocated accompany vehicle where required.
  • Resolve external driver complaints and internal operating disputes.
  • Support fleet team roles in times of absence.
  • Conduct regular data accuracy appraisals on the MID
  • Maintain accurate records on compliance of colleagues taking the cash alternative.
  • Provide administrative support for TUPE projects, new acquisitions and disposals.


  • Excellent communication skills
  • Ability to manage conflicting priorities
  • Ability to work in multi-disciplinary teams
  • Should be able to demonstrate a practical approach to problem-solving
  • Results orientated
  • Can demonstrate their understanding and practical application of fleet management activities
  • Attention to detail

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Blue Arrow
01/09/2019 13:55:26
GBP 11.00 11.00