Admin Officer 

SecretaryNewtownards37.5 hours a week £12.75 per hourDUTIES<table style="height: 2274px;" width="376"><tbody><tr><td width="95"> 1</td><td width="284"> Telephone calls. </td></tr><tr><td width="95"> 2 </td><td width="284"> Provide information for on-going audits.</td></tr><tr><td width="95"> 3 </td><td width="284"> Typing/formatting correspondence using Encompass and/or MedSpeech. Send Inbasket messages as appropriate. </td></tr><tr><td width="95"> 4</td><td width="284"> Process new patient referrals and managing Encompass Workqueues (waiting list) for team including the new patient, review patient and DNA lists. </td></tr><tr><td width="95"> 5</td><td width="284"> Maintain Team/Consultant caseloads using the Encompass System. </td></tr><tr><td width="95"> 6</td><td width="284"> Provide statistics to the Admin Team Lead on a weekly/monthly basis as requested. Information to be collated using Encompass Admin systems i.e. DAR and other reporting functions available to all staff </td></tr><tr><td width="95"> 7</td><td width="284"> Format and forward outcome letters to GP and relevant HCPs via Encompass </td></tr><tr><td width="95"> 8</td><td width="284"> Book interpreters as required. </td></tr><tr><td width="95"> 9</td><td width="284"> Use eProcurement to manage stock provision. </td></tr><tr><td width="95"> 10 </td><td width="284"> Requesting and returning medical notes: maintaining and archiving patient files. </td></tr><tr><td width="95"> 11 </td><td width="284"> Manage Consultant and Team diaries including arranging and attending the weekly Consultant/Secretary meetings. </td></tr><tr><td width="95"> 12 </td><td width="284"> Manage clinics including managing cancellations, booking appointments and ensuring appropriate outcomes actioned. </td></tr><tr><td width="95"> 13 </td><td width="284"> Process incoming mail.</td></tr><tr><td width="95"> 14</td><td width="284"> Providing cover on reception in Mental Health Outpatients as and when required </td></tr><tr><td width="95">15</td><td width="284">Medical Records duties to include the pulling of clinics within timescales, updating the filing record using Encompass system, processing notes to other trusts, checking of TASK, retrieval of deceased patient files for archiving.</td></tr><tr><td width="95"> 16</td><td width="284"> To attend and contribute to regular staff meetings, supervisions and KSF appraisals </td></tr><tr><td width="95"> 17</td><td width="284"> Providing cover for admin colleagues during periods of annual leave/sick leave </td></tr><tr><td width="95"> 18</td><td width="284"> Manage room bookings/clinic booking schedules </td></tr><tr><td width="95"> 19</td><td width="284"> MHO - To provide support to the Ward Secretary in the processing of MHO forms including being the 2nd check on forms before they are submitted to RQIA. </td></tr><tr><td width="95"> 20</td><td width="284"> Provide cover for Ward Secretary during periods of absence/leave to include assisting with processing MHO forms. </td></tr><tr><td width="95"> AD HOC DUTIES </td><td width="284"> Minute ECP meetings as required. Arrange taxis/patient transport as required. Co-ordinate Transfer meetings as required.Data CleansingArchiving Files</td></tr></tbody></table>Criteria:Five GCSE'S including Maths and EnglishSecretarial experience needed as the candidate will need to schedule appointments, do audio typing and some minute taking (by Teams). The candidate will work alongside 3 other Secretaries and Clerical Officers. Reception cover is needed and the candidate should have good teamwork ethics and be adaptableTo apply send cv via link

Secretary

<div><h1>Job Advert: Farm Support Manager</h1>Location: Hillsborough Hours: Monday - Friday, 9am-5pm Rate of Pay: £17.43 per hour Contract: Temporary, ongoing<hr /><h2>About the Role</h2>A great opportunity has arisen for a Farm Support Manager to join a well‑established agricultural team in Hillsborough. This role will support both the Farm Manager and Head of Branch in gathering, analysing, and presenting key information to help collate the organisation's Land Strategy and Sustainability Plan.This is an ideal role for someone with strong agricultural knowledge and excellent administrative, data-handling, and organisational skills.<hr /><h2>Key Responsibilities</h2><ul><li>Support the Farm Manager and Head of Branch in collating strategic documents relating to land use and sustainability.</li><li>Prepare and format documentation for tenders.</li><li>Gather quotes and raise purchase orders as required.</li><li>Assist the Farm Manager with land rental administration and related paperwork.</li><li>Collect and organise data such as soil index, yields, diesel usage, and other farm metrics.</li><li>Prepare regular reports including yield per hectare, balance papers, and performance summaries.</li><li>Sign off staff timesheets in the absence of the Farm Manager.</li><li>Maintain accurate records and work collaboratively with internal teams.</li></ul><hr /><h2>Essential Criteria</h2><ul><li>Minimum of 2 A‑Levels or equivalent/higher qualification</li><li>Strong knowledge and education in Agriculture or Farming, or Level 3 qualification in Agriculture / Land Management</li><li>Proven ability to collate data, prepare reports, and work accurately with figures and agricultural information</li><li>Strong organisational and administrative skills</li><li>Good IT skills with confidence using spreadsheets, databases, and reporting tools</li><li>Strong communication skills and ability to work both independently and as part of a wider team</li></ul></div>

Farm Support Manager   - Hillsborough 

Admin Officer Strangford £13.69 per hour 37 hours a week Undertaking a range of general administrative duties within a busy team environment (b) Handling customer queries professionally and efficiently (c) Use and application of Microsoft Office to include Word, Outlook and Excel (d) Prioritising own work in order to meet deadlinesRequirements and Qualifications1-5 Years ExperiencePossess five GCSEs at Grade C or above - to include Maths and English At least two years' administrative experience/customer service experienceTo apply send cv by 5pm on 5th Feb.

Admin Officer

Secretary

Farm Support Manager -...

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