Legal Secretary, Private Client/Family, Ashford

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An excellent opportunity has arisen for a Legal Secretary to join a well established legal practice in their Private Client/Family Team based in Ashford.

Main Responsibilities;
  • Providing full secretarial support to the departmental fee earners, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents.
  • Filing, photocopying and opening/closing client files in a timely manner;
  • Regular consideration of client files and liaising with partner and fee earners on any action required;
  • Maintaining and coordinating diaries and diary notes and reporting on these as necessary.
  • Working as a member of the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.
  • Confident and assertive whilst sympathetic and understanding towards clients who may be distressed, whilst remaining professional at all times ensuring the needs of clients are met wherever possible.
Experience and Skills;
  • Relevant secretarial experience gained from within a busy legal practice (preferably Private Client and/or Family)
  • No formal qualifications are required (CILEX Legal Secretarial Diploma or equivalent would be an advantage)
  • Literate and numerate
  • Competent in the use of MS Word and Outlook (Professional) gained in a working environment, preferably the legal industry
  • Proficient audio typist
  • Familiar with transcription via Digital Dictation (desirable)
  • Familiar with using a Practice Management System (Legal Office/Videss)
  • Clear verbal and written communication skills, capable of drafting own basic correspondence as necessary
  • Team working (flexible and adaptable to the needs of the team)
  • Ability to work on own initiative, to balance priorities in order to meet sometimes demanding deadlines.
  • Attention to accuracy and detail
  • Presentable in appearance
Company Benefits;

The firm have an inclusive staff culture and offer excellent benefits.
  • Hours are 9 - 5 Monday to Friday
  • Salary is between £18,000 and £19,500 depending on experience.
If this sounds like a role you are interested in please do not hesitate to call Rowena Bubb on 01622 662144 to discuss the role in more detail or please submit your CV on-line.